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Minutes of meeting held on Monday 6th October 2014

Williamwood High School


Apologies Cllr Stewart Miller, Cllr Alan Lafferty, David Thomson, Amy Elliott, Kenneth Barr.


Present Eleanor Kellock (Chair), Anne Johnston (Secretary), Maureen Russell (Vice

Chair), Chris Kelly, Fiona Bittle, Alan Williams, Kirsten Oswald, Christian Potter,

Vincent McKechnie.


In Attendance Cllr Alastair Carmichael, PS Tom Devine.


Police Report Crime figures for Beat 38 as follows;

June           22 crimes    136 calls

July            15 crimes    121 calls

August       27 crimes    128 calls

September  24 crimes    115 calls

Breakdown for September 2014 - Detected

No licence

No insurance

Dog not under control

Three reports of lady making racial comments

Gentleman acting inappropriately in a hairdresser’s

Drugs offences x2

Lad assaulted police officer

Person shouting at staff in hairdressers

Lad grabbed 12 year old and threw him on the ground

Drink driver

Domestic incident

Man whistled at young boy and followed him.

Breakdown for September 2014 – Undetected

Theft from Co-op (x3)

Aidan’s Brae plant pot stolen and placed on roof of car.


EK has written to Chief Inspector Bates regarding concerns over the road safety of the schoolchildren walking to and from school on the darker mornings and evenings, especially after the serious accident on a school crossing involving a Williamwood High School pupil last December. No response has been received to date. PS Devine suggested that the CC write to CI Angela Carty as there have been transitional changes. EK stated that we are here to support the police and the officers are vital to the community.


Minutes of Previous Meeting Phil Prentice, ERC will be invited to attend a future meeting of the CC to discuss Clarkston town centre. Minutes were proposed by AW and seconded by CK.


Correspondence Letter to Chief Inspector Andy Bates Re; Community Policing and school children’s road safety.

Wagtail (EK queried the cost of producing the newsletter and was told it was funded jointly with Renfrewshire Council)

Email from Mr T Taylor, Newsdesk – Request for Comment

Email Jim Sneddon ERC

Email Tracy Butler – Data Protection Registration

CE CC – Review of the Scheme of Establishment of Community Councils Stage 2 Provisional Meeting 22nd October 2014

ERC Provost Award 2014

SCT Conference 2014: Wellbeing and the Built Environment

ERC Scottish Mental Health Arts and Film Festival East Renfrewshire

ERC Graham Shankland – Planning Community Forum 7th October 2014 3pm Eastwood House

ERC Louisa Mahon – Defibrillator

Gillian Loney Extra – Defibrillator

PPF Newsletter


PPF Update  None.


ERC Councillors Report Cllr Carmichael reported that the parking consultation was finalised and received balanced approval at a Council meeting on the 24th September 2014. This will come into operation on the 13th November with Aidan’s Brae having double yellow lines on both sides, all the way up and not just at the bend. KO reported that people are getting ticketed during the day and no-one seems to have a fixed position. Cllr Carmichael clarified that there is 90 minutes waiting time during the day, with no waiting at peak hours and suggested that Clarkston CC contact Andy Cahill, Director of the Environment for all the specific information, which is also available online.                                                                                              Action AJ

FB asked about signage for cars exiting Aidan’s Brae as they are still going down the one way street the wrong way. Cllr Carmichael said that there is already signage in place but cars still go down the street the wrong way.

Cllr Carmichael urged anyone to notify him of anyone to put forward for the Provost Award 2014.

Cllr Carmichael reported on the annual tea dance at the end of October in the Thistle Hotel for 400 senior citizens in East Renfrewshire.



Maureen Russell stated that she was resigning from the Community Council tonight with immediate effect, partly over the parking issues, as it seems we don’t have a voice. MR said that ERC is not slightly interested in the community council/ community and what we have to say. MR was a member of the PPF and her resignation will leave a position there for an ER CCllr. EK told MR that the CC respects her decision and will miss her. The CC is also very grateful for everything MR has done and the immense support. EK also fully understands the frustration felt when we are trying to do so much for the community and are continually faced with a brick wall. The CC wished MR well and thanked her for all her efforts on our behalf. MR then left the meeting.


Local Issues

Carolside Primary

Parking issues around the school have been reported in the Extra. PS Devine stated that he had never received any phone calls regarding this issue since last November. FB has noticed cars parking at the corner of Mansfield Road, causing problems. The school is working on an initiative to alleviate the problems.

AW suggested that the Carolside Nursery on Ashfield Road should have an enclosed fence installed so that the children are not visible and can’t be photographed, as they are easily seen from the road at the moment. The parent council will be contacted regarding this.                                                                                                Action KO


Poster in Bradford’s shop window

The poster is still in the window and has now been vandalised making it look even worse.


Vandalism at Clarkston Toll Billboard

Sgt Devine gave an update and said that no crime had been committed as there was no damage to the billboard. CP mentioned the Health and Safety issues regarding the vandalism.


Litter Bin

A litter bin near the bus stop at Bits N PCs has been moved into the middle of the pavement, causing a potential hazard for visually impaired residents.  Action Cllr AC


Pop-up Shops

CP reported that some local craft businesses have made asked if they could set up pop-up shops in unused shop premises in the run up to Christmas. Cllr Carmichael suggested that they write to the Joint Valuation Board regarding this.


Area Forum Report None.



Response to Mr T Taylor, Newsdesk

The Chair referred to the communication from Mr Taylor of the 19th September 2014 that the office bearers agreed should be circulated to all members of the CC prior to any response and stressed that we are here for the community and we are duty bound to respond to such a communication. A question was raised as to who exactly Mr Taylor was and it was reported that he was a journalist with a website. Christian Potter highlighted that Mr Taylor had received an award for East Renfrewshire Citizen of the Year and had been congratulated by Jim Murphy MP. A draft response compiled by the office bearers was read out by EK for discussion and approval. Kirsten Oswald and Vincent McKechnie both felt that there should be no response to Mr Taylor. EK stated that we have a duty to respond to members of the public and have always done so. VMcK questioned this and stated that we should ignore Mr Taylor and not embroil ourselves in meaningless distraction, VMcK referred to an email that he had marked confidential and previously sent to restricted members of CCC stating that we should ignore the Newsdesk communication. KO said that she had no issue with what we were saying but would be happier if the response was a lot briefer. It was pointed out that the response could not be made any briefer as it was already very short. EK called a point of order at this stage because VMcK was continuing to disrupt the flow of the meeting by insisting on further discussion of the draft response which had already been fully discussed. VMcK asked for the response to be read out again and the Chair did so. Prior to the vote VMcK asked if the meeting was quorate and was subsequently assured that it was. It was agreed by a majority vote of six for and two against to send Mr Taylor the response. VMcK also requested that a copy of the response is emailed to all members of the CC.                  Action AJ


Data Protection Registration

AJ contacted Tracy Butler, ERC for an update on the Data Protection Registration that ERC agreed to fund and forward to the Information Commissioner on behalf of the CC some months ago after an email from Alex Hewetson recommended this was done. TB contacted AJ to apologise and confirm that this has not been done despite the previous agreement. The reasons given by TB were that this was a grey area and she was trying to ascertain whether CC’s were required to register, not all CC’s had sent the forms back to ERC, there was an issue with the way ERC would get the payment to the IC. CP asked why everything has to be made so difficult. It was unanimously agreed that the CC would require Data Protection Registration and TB will be contacted again to pursue this on our behalf.                                      Action AJ


Bank of Scotland Community Fund Awards

Voting has not been finalised yet for the Bank of Scotland Community Fund Award. There was a brief discussion on the approximate cost of defibrillators and how they are accessed in an emergency. Cllr Carmichael suggested that the CC ask the Windfarm Fund for money towards defibrillators. ERC documented the efforts of CCC to fund a defibrillator on their Facebook and twitter and Gillian Loney from the Extra also featured an article on this. CCC has thanked them both for highlighting this on our behalf.


Notice Board

Eammonn Daly, ERC has told the CC that any issues with the notice board are the CC’s responsibility. It was agreed that the notice board needs to be replaced with a better quality one if possible.                                                                         Action EK



VMcK stood up to approach the Secretary at this point in the meeting and proceeded to sign the sederunt which had already been updated with all those present at the meeting. VMcK then suggested that the CC purchase a sederunt book engendering a short discussion where the point was made that the minutes are an accurate public record of who attend the CC meetings. KO asked what happens to the sederunts and was told that the Secretary keeps them for a month to ensure accuracy when minutes are approved. A sederunt book was deemed to be a completely unnecessary expense by the rest of the CC.



VMcK suggested that a poster should be made to place on the door to identify the meeting room for the CC.                                                                              Action KO


Date of Next Meeting: Monday 3rd November 2014 at 7.30pm, Williamwood High School.

Planning Matters: ICafe has put in a planning application for the Beanscene site.




Minutes of meeting held on Monday 3rd November 2014

Williamwood High School

Apologies Kenneth Barr, Vincent McKechnie.


Present Eleanor Kellock (Chair), Anne Johnston (Secretary), David Thomson (Treasurer), Chris Kelly, Fiona Bittle, Amy Elliott, Alan Williams, Kirsten Oswald, Christian Potter.


In Attendance Cllr Stewart Miller, Cllr Alan Lafferty, Cllr Alastair Carmichael, PS Allison McIntyre, Daniel McKendry Principal Regeneration Officer, ERC.

Police Report Sgt McIntyre gave the following report;

Community Council Crime Statistics   Ward: 6 Date:01/10/14 until 31/10/14





Simple Assault





Undetected One male detected claiming to have been assaulted at Clarkston railway station.

Serious Assault









Undetected   1 x housebreaking lawn mower away.  1 x mobile phone left in premises and taken






Undetected   youths carving names on close doors. And rear car windscreen smashed





2 undetected

3 detected

Detected    1 x male for domestic/// 1 x male for abusing taxi driver/// 1 x male for racial comments.

Undetected    1 male abusive to female in car park this male is known and will be detected.   1 abusive letter with racial and homophobic comments left at business premises.

Street Drinking




Other notable Crime/detections:



2 for bail

1 offensive weapon

1 sexual crime

2 persons breaking bail conditions

1 person for having Stanley blade in public

1 person for sexual crime at bull road

Road traffic:



7 detected

5 careless driving  1 x mobile and no seat belt.  1 x  male  for no insurance and taking car without permission.




All minor amounts cannabis

Issues raised –

Nice to note that there have been no serious assaults nor has there been any street drinking tickets albeit we have recovered quantities of alcohol from under age youths.


Friday 31/10/14  kids gathered main street outside Tesco in groups of 20 to 40  also Overlee Park same numbers. A number  searched all very local kids loads and loads of eggs recovered which were purchased for hitting windows.

Await update on Carolside Primary traffic issues.

Sgt McIntyre informed the CC that the police are actively patrolling Overlee park and two officers will be working with the fire services this week for fireworks night. The new Chief Inspector has launched an initiative called Operation Relay, where police units including horses and dogs will actively be in the area on Thursday between 7am to midnight to deal with road traffic, warrants, licensed premises and anti-social behaviour.

Sgt McIntyre then left the meeting.


Minutes of Previous Meeting Minutes were proposed by FB and seconded by CP.


Daniel McKendry, Principal Regeneration Officer ERC

Daniel McKendry gave a history of the BID and there was a discussion on the challenges faced by local businesses. The BID will reach the end of their current 5 year cycle in 2015 and the committee are working on a new proposal to be submitted to the businesses who will then vote on whether to continue with the BID for a further five years.  Clarkston has an average of six vacant shop units, with some new businesses recently. The cost of rentals is a huge issue. The Scottish Government is proposing a Town centre First policy with Local Authorities recognised and large budgets for town centres over the short term. Mr McKendry will be attending the Town Centre Conference in November.


EK – The CC asked ERC if they could allocate disabled parking in the main street as the current provision is not fit for purpose.

DMcK- ERC had informal consultations and took comments from various groups, including disabled groups.

Cllr Miller informed the CC that he has been advised that there are 38 disabled parking spaces in Clarkston including thirteen at Williamwood High School. Disabled people with blue badges can also park in certain areas in Clarkston and the information given with the disabled badges clarifies this.

EK – People want to shop locally but there are health and safety concerns over the state of the pavements on the main street, which the previous BID Chair also identified to ERC officials.

DMcK- Work has been done on some sections of pavement.

DT – From a financial point of view with property being privately owned, the unreasonable rental costs are a huge disadvantage, this impacts on prices being charged and results in broken entrepreneurs when they have to leave.

DMcK- Rates are always an area for argument and rentals are a private matter. We are trying to push pop up shops in the short term as good case studies have shown that this can lead to businesses staying on.

KO – The general appearance of the town centre is dismal, with overgrown weeds, rusty utility boxes, circus posters on windows outside closed shops, a street bin in the middle of the pavement (highlighted at last month’s CCC meeting) and someone must have an overview for this. Who is responsible?

DMcK – Roads and cleansing responsibilities fall within the Council. The empty shop with circus posters is filthy and the Council asked to place a fake facade in the empty shop but this was refused by agents of the owners.  The Chair of the BID is frustrated by the lack of cleansing and has organised clean up initiatives. There is a massive degree of apathy between businesses but small grants have been given to businesses for shop front improvements. The canopies above the shops have been painted and the ramp to the roof car park will also be done.

AW – People feel that public money is going to Barrhead and other areas should be getting their fair share.

DMcK- The Council HQ and new Health Centre are in Barrhead and the town centre was revitalised. The scale and opportunity with an investment led approach regenerated the street scape. We are looking to set up a BID in Barrhead.

DMcK then highlighted the BID Christmas Event on the 22nd November and gave out leaflets with BID information. EK thanked him for attending the meeting then DMcK left.


Correspondence Mr T Taylor, Newsdesk- request for copies of any communications from CCC to ERC regarding Parking Review

ERC – Draft Scheme of Establishment for CC’s and associated boundary maps

ERC Budget Information Event 2015-2018

ERC Winter Maintenance Document 2014/15

Registration Team ICO – Data Protection Registration

ERC Temporary road restriction Hillend Rd from its junction with Glendoune Rd and Craighill Drive for one day 11th Nov 2014 from 9.30am to 3.30pm

ERC Temporary road restriction Drumby Crescent from 27th Oct to 28th Nov 2014

ERC Parking – Response to query from CCC regarding parking at Clarkston

ERC Supplementary Planning Guidance – Maidenhill and Barrhead South Masterplans

CCC to Phil Prentice ERC requesting attendance at a future CC meeting

Response from Phil Prentice

Daniel McKendry ERC to CCC confirming attendance at CC meeting

CCC response to Daniel McKendry

ERC Culture and Leisure Trust proposals

PPF Update None.


ERC Councillors Report Cllr Lafferty reported on the Budget Strategy Consultation, making sure we have a balanced budget. There are no easy/happy options.  The ER magazine will not be published in future, saving £38000 a year.


Cllr Miller reported on a recent change to planning information online from today, where representations to planning applications will not be able to be seen online. This is not ensuring openness and transparency and Cllr Miller cannot see any benefit to the community. He has been told it will save staff’s time but staff are already paid to do it anyway. Cllr Lafferty said that they will still publicise substance of objections for the benefit of the PAC. CP stated that it makes it look suspicious. DT said that with other Council information going to be going online and on the other hand to restrict certain information it is a bit of a contradiction. AW proposed that the CC write to Andrew Cahill, ERC as this is a retrograde step and they should reconsider. This was unanimously agreed.                                                                        Action AJ

Cllr Miller reported that he had received emails from two businesses, concerned that wardens were ticketing people on a Saturday at lunchtime. Cllr Miller had made enquiries and Cllr Buchanan informed him that five local businesses had complained about parking so the wardens had been sent to deal with it. Cllr Miller said that he finds it very hard to believe that local businesses would request wardens to ticket customers parking outside their shops and felt that someone was being economical with the truth.


Local Issues

Carolside Primary

AW suggested last month that the Carolside Nursery on Ashfield Road should have an enclosed fence installed so that the children are not visible and can’t be photographed and asked for an update. KO has raised this with the Parent Council and the Head Teacher is looking into this.


Bonnyton House

AW reported that he had been told that there was a good chance that Bonnyton House is closing. Bonnyton House has an excellent reputation and has helped many residents with day/respite care as well as residential care. The CC was concerned to hear of its potential closure and the impact this may have on the community. Cllr Lafferty replied that Bonnyton House is losing £170000 annually and is the only residential home in ER that is Council owned. Cllr Miller stated that he had been told it was losing £200000 per year. Cllr Lafferty replied that the figure is £170000 then reassured the CC that they will keep beds and jobs and it will be sold as a going concern to a secure provider i.e. perhaps Bonnyton House would become part of a larger organisation with residential homes across the country. A lot of staff at Bonnyton House are agency staff which is more expensive. DT replied that the main cost is labour costs and there needs to be an opportunity for streamlining in the future then highlighted the issue of selling Bonnyton House when it is running at a loss.

Area Forum Report None.


Data Protection Registration

Tracy Butler was contacted again and has sent the information to the ICO on behalf of CCC. A payment needs to be made to the ICO to enable the registration to be completed and Tracy Butler is dealing with this.


Bank of Scotland Community Fund Awards

Voting has now been finalised for the Bank of Scotland Community Fund Award. CCC will receive the final voting numbers and the appropriate cheque in the near future. Decisions will then be require to be made regarding the purchase and site for a defibrillator.

Budget Strategy Consultation Meeting

It was agreed that CP and FB will attend the meeting on the 19th November.


Review of the Scheme for Community Councils

EK reported that she had attended the consultation meeting with FB which was run by ODS Consulting and Chaired by Keith Yates. Around thirty CCllrs were there and the general consensus was that the draft Scheme is too controlling. The draft Scheme is extremely lengthy in comparison to the existing Scheme. Anyone wishing to join the CC would have to write 250 words, which will be publicised, stating why they want to join. DT highlighted that it is difficult to get numbers for CC’s and there is never a formal election. The 250 words criteria will exclude people from applying and will be a great discouragement. EK replied that it was mentioned at the consultation that this is not a job interview and we are coming in goodwill to serve on CC’s. EK highlighted the CCs efforts to get younger people to join CC’s and FB said that CCC is the only CC to have two young members. AW said that he cannot believe the bureaucracy and in the past the CC’s did more and achieved more. EK said that the comments from the consultation will be collated and we will want a report. EK gave copies of the draft Scheme to the CC to look at in their own time with a view to discussing this matter further at next month’s meeting.


Duke of Edinburgh Awards

KO suggested that the CC could have a volunteer opportunity as local school children working on their Duke of Edinburgh awards find it difficult to find voluntary organisations to work for. It was agreed that CCC would write to the Head Teacher at Williamwood High School to see whether it would be possible for pupils to attend CC meetings as part of their Duke of Edinburgh work. This would also benefit the community as the pupils can bring their issues to the CC.                             Action AJ


Council Tax

AW asked the Councillors if they were as a Council bound by council tax fees.

Cllr replied that they are and it is hoped that there is reform of Local Authorities in future. Cllr Carmichael reported that 19% of the budget comes from Council Tax with 81% from the Scottish Government. FB asked if ERC are righting off everyone who has not paid Council Tax after a similar announcement was made by the Scottish Government recently. The Cllrs replied that ER has a 98% collection rate and Cllr Miller clarified that it was Poll Tax the Scottish Government had written off. ERC had only two people they could identify who were still living, who still owed this money for over fifteen years. ERC probably wouldn’t get the money out of them anyway so there does not seem much point in pursuing them.


Community Council Grant

DT reported that the annual administration grant has now been received from ERC.


Date of Next Meeting: Monday 1st December 2014 at 7.30pm, Williamwood High School.



Planning Matters: None.


Minutes of meeting held on Monday 1st December 2014

Williamwood High School

Apologies Kenneth Barr, Christian Potter, Amy Elliott, Cllr Alan Lafferty, Cllr Alastair Carmichael.


Present Eleanor Kellock (Chair), Anne Johnston (Secretary), David Thomson (Treasurer), Chris Kelly, Fiona Bittle, Alan Williams, Kirsten Oswald, Vincent McKechnie.


In Attendance Cllr Stewart Miller, PS James McLaughlan, PC David McLean, Fiona Donnelly, Ciaran Roarty.


Bonnyton House There was a discussion on the ERC proposal to sell Bonnyton House. The CC has been contacted by many concerned residents regarding this and Cllr Miller has also met with staff. He has informed them that if they can come up with figures that show the home can be run without a loss then he and his group will support them 100%. There have been unconfirmed reports about the huge costs of agency staff. The CC and our three ward Councillors have also been contacted by a resident who has made a good case of where savings could be made to allow Bonnyton House to remain financially viable under ERC’s ownership. AW said that ERC can make cuts to other services then re-instate them but once Bonnyton House is sold that is final. Bonnyton House also plays an important part in the community with local school children going there to sing carols at Christmas, as well as other events.

Cllr Miller also said that Cllr Lafferty was shouting about how good Bonnyton House was but at the same time, on the Budget Strategy Group, proposing to sell it off. It was unanimously agreed that the CC will write to ERC detailing the following;

· Concern over loss of respite care and residential care

· Request that ERC gives serious consideration to Bonnyton House staying under ERC’s ownership

· Suggest that permanent staff not agency staff are employed to cut huge costs

· Suggest increasing costs of care if necessary as several residents have informed the CC that this is a feasible option.

· Loss to the community. Bonnyton House is community based. Local people reside and benefit from respite care. Local people also work there and schoolchildren visit the home to sing carols at Christmas, as well as other events throughout the year.

· Some services can be cut and recovered later but if Bonnyton House is sold it will be irreversible.


ERC Councillors Report Cllr Miller reported the following:


· A Cabinet meeting will approve increased charges of 5% in everything including lets for next year.

· Cllr Miller has received complaints from Community Councillors about Community Councils being excluded from the discussion groups on Education and Care & Health at the recent Budget Strategy Consultation meeting and has contacted ERC regarding this.

· Cllr Miller received an email from Andrew Cahill, Director of Environment in response to concerns raised over the removal of online planning information. Cllr Miller cannot bring a motion to Council for six months. Cllr Miller was told it takes staff three minutes to put a planning representation online and they receive 1100 a year. DT replied that the software ERC use makes it very simple to put things online. EK read out a response from Gillian McCarney ERC to CCC regarding the removal of online planning information. The response failed to answer the CC’s question on how this would benefit the community. Cllr Miller said that the papers on the proposal to remove planning information online were put out when himself and another Councillor weren’t there and they hadn’t received the paperwork so didn’t know anything about this until after it was decided. EK said that it seemed to be a fait accompli and makes ERC look like they are trying to hide information. EK also questioned just who is working for whom, as ERC officials are supposed to work for us.

· KO asked when the yellow lines painting will be finished so that people can be informed of the parking situation. Cllr Miller replied that he has not received a date yet and all the badges need to be in place first.

· A resident asked Cllr Miller if there was any truth in the rumour that pupils from St. Joseph’s and St. Cadoc’s would not continue to go to St.Ninian’s as OLM will be the only feeder. Cllr Miller said that he was not aware of this being the case at all and these schools would still feed into St.Ninian’s.

Police Report Sgt McLaughlan gave the following report for November 2014;

5 Road Traffic Offences (from 1st Oct- 30th Nov 2014) - Careless driving.

2 House Breakings

No Serious Assaults

1 Common Assault (detected)

I male arrested – resisting arrest, police assault, drunk driving

5 Vandalisms – 0 detections

4 BOP (detected)

2  Racial BOP (detected)

1 Racial BOP (undetected)

Drug Dealing (3 detected)


The police highlighted the new drink driving limit over the Christmas period.

EK asked the police if they could go and talk to the Williamwood High School pupils about using the pedestrian crossings safely as it is almost a year since the serious accident involving a Williamwood pupil occurred. The crossings are not well lit and at this time of year with the darker mornings and evenings, the pupils in their black

uniforms are not highly visible. KO has experienced cars not stopping at the pedestrian crossing recently.PS McLaughlan said he would pass the request to speak to the pupils on. Cllr Miller reported that he had also worked on the road safety here with Cllr Robertson and they had installed three extra railings along Eaglesham Road. Cllr Miller then left the meeting.


EK asked about cars parking across driveways and what can be done in that situation. The police replied that they would attend the scene and if it is deemed to be an obstruction they can get the car removed/impounded.


FB thanked the police for their assistance a fortnight ago, when cars had blocked in people trying to leave Netherlee pavilion.PS McLaughlan and PC McLean left the meeting.


Minutes of Previous Meeting Minutes were proposed by FB and seconded by AW.


Correspondence Andrew Cahill ERC Re: Removal of Online Planning Information

Response from Gillian McCarney Re: Removal of Online Planning Information

EN Parking – Temporary No Waiting Restrictions

Louise Lang, Secretary, Health service Forum S.E Re; Concerns over the new South Glasgow Adult and Children Hospitals with attached petition

ICO Registration Team – Confirmation of Data Protection Registration and payment

ERC Application for a Public Licence

Nina Vaswani, Research Fellow, Centre for Youth and Criminal Justice, University of Strathclyde – A Request for your Community Council’s Views – Survey

Bank of Scotland Community Fund 2014

Scottish Natural Heritage Magazine

PPF Update None.


Local Issues EK has spoken to Clarkston businesses in the main street who are concerned about the amount of dog mess on the pavements. It gets trailed into the shops, resulting in food premises having to close for health and safety, while the shop is thoroughly cleaned. The shopkeepers have tried to get something done about this to no avail. The bins outside Bits’n PC’s are attracting animals and the litter bin the CC highlighted to Cllr Carmichael and Daniel McKendry is still causing an obstruction. KO reported that there was so much dog mess at a gate at Carolside Primary recently that the children couldn’t walk through and the situation is getting significantly worse. It was decided to write to ERC, Andrew Cahill, Director of Environment.   Action AJ

There is growing concern over the lack of public transport provision to the new Southern General Hospital. EK read out a communication from the Secretary of the Health Service SE attaching a petition from the Royal College of Nursing who are extremely concerned about the lack of transport and parking facilities. CCC had previously been assured that there would be adequate public transport to the new Southern General that could also service the new Health Centre at Clarkston. There is no evidence to date that this will be the case.      


Area Forum Report None.


Data Protection Registration

A payment has been made to the ICO from ERC and the registration is now done.


Bank of Scotland Community Fund Awards

CCC received £500 towards a defibrillator and the cheque has been banked by DT.



There was a discussion on acquiring a defibrillator. Costs are a consideration, and the CC could use part of their funds to make up any shortfall. Location and training were also discussed. It was decided that everyone would do some research into this and feedback next month. Uplawmoor CC will also be contacted for information, as they already have a defibrillator in their area.                                                        Action AJ

Budget Strategy Consultation Meeting

FB gave an update on the meeting on the 19th November. It was confirmed that the only two discussion groups that Community Councillors were permitted to participate in were the Culture and Leisure and the Community Services. This made it very difficult for the CC to represent the views of our residents, as their main concern is Bonnyton House. Discussions on this took place in the Care and Health Group which FB would have preferred to attend. FB then gave the following report:


“I was assigned to the Culture and Leisure Discussion Group. The speakers were Ken McKinley, Head of Education Services and Louise Pringle, Head of Custom and Business Services. The main subject from the floor was for information about the Trust which East Renfrewshire is keen to establish.

Ken McKinley says Trust is a good option as it protects jobs and has access to funding streams. It will be a charitable organisation set up with a trading arm to cover commercial activities. It is not Privatisation.

It is a non-profit organisation which will undertake and deliver services on behalf of the Council. Trust will still be owned by the Council and management, staff and services would transfer to the Trust. It will be governed by a Board who will be elected and will include staff, union representatives, representatives from the sector and community and I think two Councillors. There will be 7-9 people on the Board. Trust will appoint an independent chairman. Trust cannot decide to close buildings only the council can do this. Recruitment for the Trust will be in January and February 2015 and there will be dialogue for approx. 3-4 months setting everything on order. The cost of setting up the Trust will come from VAT and non-domestic ratepayers and it will receive £140000 to start.

Louise Pringle

Hall lets will stay at the same cost 2014/2015 but 2016/2017 will see a rise of 5% in the cost and the same again 2017/2018. This caused a number of people to be concerned as they have serious doubts about continuing to rent from ERC and are considering looking for alternative accommodation.

I asked about the library closures, especially the small ones in our area namely Netherlee and Busby and what would they do with the empty rooms. Ken McKinley informed me that those in council accommodation would probably stay but be run by community volunteers.

The secretary of a group heard with shock that the hall her group used was to be closed. Seemingly all those involved in Auchenback were notified in October of the closure but she had not received any communication from ERC and she was one angry lady.

A gentleman from another council spoke to say his council (which was not named) have had a trust for some time and it is working well and benefiting his community and the council.

As we were running out of time and in spite of the fact that there were still people wanting to ask more questions the discussion was closed.”


It was also reported that Cllr Fletcher spoke at the meeting but none of it made sense and Lorraine McMillan also spoke without much clarity.


Review of the Scheme for Community Councils

There was a discussion on the review of the Scheme. EK questioned why ERC have spent in excess of £33000 on external consultants when they employ staff who should be able to do this internally at no extra cost. EK highlighted the following points which were the general consensus at the Consultation meeting her and FB attended;

· Controlling

· Not fit for purpose

· Contradictory

· Removes independence

· Over restrictive

· Discouraging because there is excessive focus on discipline. Why?

There has been no feedback from the consultation meeting despite assurance that there would be. ODS Consulting have confirmed that they have sent a report on the evening to ERC and they will be responsible for forwarding this on to the CC’s. CCC contacted Tracy Butler to request a copy of the report and EK read out her response which stated that a report will be not be issued until the next stage of the consultation next year. DT has looked at the proposed Scheme in detail and some aspects of it are impossible to implement. AW suggested that the CC contact other CC’s regarding the Scheme. It was agreed that all CC members would feedback their views by the 15th December and a draft response would then be compiled.                              Action AJ


Centre for Youth and Criminal Justice Stakeholder Survey 2014

A survey was completed by the CC and will be sent to Nina Vaswani as requested.


Borders Council Strategy Group

EK reported on a news item on Borders Council wishing to create a new Committee Structure. A Scrutiny Group will be able to “call-in procedures” to review executive decisions. An Executive Committee is taking on the remit of Education, Social Work and Housing Committees. EK then referred to Strategy Groups in the 1

990’s which gave ERC views on what was needed for communities and they fully consulted with Community Councils. It was suggested that decisions were devolved to people more.

Date of Next Meeting: Monday 5th January 2015 at 7.30pm, Williamwood High School.


Planning Matters: None.





Minutes of meeting held on Monday 5th January 2015

Williamwood High School

Apologies Amy Elliott.


Present Eleanor Kellock (Chair), Anne Johnston (Secretary), David Thomson (Treasurer), Chris Kelly, Fiona Bittle, Alan Williams, Kirsten Oswald, Christian Potter,Vincent McKechnie.


In Attendance Cllr Stewart Miller, Cllr Alastair Carmichael, Rafe Fitzpatrick, Sean Smith, Corinne Durand.


Chair’s Statement The Chair welcomed everyone to the meeting then read out the following statement;


“I wish all a healthy and happy new year. Clarkston Community Council exists, as always, to address the many issues which affect our residents.


We deal with these issues from an apolitical, neutral standpoint and have never allowed personal agendas to interfere with our efforts on our Community’s behalf. For this reason we all had concerns regarding the review of the Scheme for Community Councils.


We all agreed that the listed points of our response to Council would create problems for Community Council’s modus operandi. In any Democratic Society, freedom of speech is essential. Any controls certainly can equate with historical precedents which we never wish to experience.


I therefore call, especially in this Election year, for all of us to focus on our efforts to secure as good a future for Clarkston’s residents as our volunteer organisation can achieve.


Mrs Eleanor Kellock, Chair, Clarkston Community Council”


Minutes of Previous Meeting Minutes were proposed by AW and seconded by CK.


Police Report No report given as no Police were present.


Correspondence Zurich Insurance

Public Partnership Forum

Email from concerned resident- State of Clarkston Pavements and Lack of Street Lighting.

Email to Andrew Cahill, ERC - Clarkston CC Concerns

Email response from John Cassells and Brian Orde ERC to Clarkston CC concerns

Email Tracy Butler – Clarkston CC response to Review of CC Scheme and ERC Budget Strategy Proposals 2015/2018

Email to Uplawmoor CC – Defibrillator

Response from Uplawmoor CC – Defibrillator

Response from Gillian McCarney – Removal of Online Planning Information

CE – Stage 2 Consultation Review of CC Scheme – extended until 12th Jan 2015.

ERC Councillors Report Cllr Carmichael reported on the Provosts Award for the Citizen of the Year had a very worthy winner – a nine year old girl with a serious condition who has raised money for charity to help others. He also reported on a presentation by Sir Harry Burns. Cllr Miller then reported on the following from the Council meeting on the 17th December;

· Barrhead High School is to go ahead, at an extra cost of £3.5 million. The recently installed skate park that cost £100K and the John Kelly Pavilion will be knocked down to make way for the new school.

· The Culture and Leisure Trust proposals will go to the next stage. A Trust could save money, with VAT savings of £400000 and will make funding/grants easier to access. The Councillors could not answer a question about whether ERC would retain ownership of the assets and responsibility for maintenance.

· ERC are trying to harmonise rental rates as the Eastwood rates are much higher than Levern Valley.

· There are two more SPG’s with a lot more money going to Dams to Darnley Country Park. There was a discussion on this and it was generally felt that in these times of austerity there are many more worthwhile and important priorities where this amount of money should be spent instead, e.g. Bonnyton House, which would make a difference to our communities. KO said that she had not been to Dams to Darnley so wasn’t in a position to comment. It was also highlighted that residents in ER already have Rouken Glen Park which is very popular, well used and easier to access.

· The acquisition of land for a new school at the site opposite Mearns Castle High School was delayed until a Special Council meeting in January. There has been an acquisition of land to enable access the new Clarkston/Busby Family Centre at Newford Grove.


Local Issues

Budget Strategy Proposals/Bonnyton House

EK read out the response (Appendix I) that CCC sent to ERC regarding the Budget Strategy Proposals then asked the Councillors for an update on Bonnyton House. They replied that they had no update but Cllr Carmichael stated that he and Cllr Lafferty have been fighting very hard for Bonnyton House. There is a budget meeting on the 12th February but Cllr Carmichael said that he could not say anything about it. He urged the CC members to write to Julie Murray. VMcK suggested all members write individually to the Extra too. It was agreed to send a copy of CCC’s response to the Extra. A member of the public asked when the results of the Budget Consultation will be made available and was told by Cllr Carmichael that they would not be. A member of the public asked how the Council can make a decision when there is no transparency/visibility and it looks as though the Council doesn’t take viewpoints of CCs and community. CP highlighted that the officials at the Budget Consultation stated that ERC had no legal requirement to do consultations and that funding from the Scottish Government has been cut by £20million so savings have to be made. As well as objections to the budget proposals, people need to come up with alternatives. A member of the public highlighted that Bonnyton House is generally considered the best care home and if privatised there is no guarantee that the quality of care will be maintained. There is also a petition to save Bonnyton House.


The CC has received concerns from local parents regarding the budget proposals for removing support staff and campus police officers from the schools. A Williamwood High School pupil recently had to be taken from the school by ambulance, after an altercation and EK wanted to ask the police, who unfortunately were not present, whether this had been reported to them. EK questioned the impact the budget proposals could have on the staff and pupil’s safety. EK said that the EIS have recently highlighted this type of incident and yet COSLA denied any reports of such incidents - why is this the case?


State of Clarkston Pavements/Broken Bollards and Lack of Street Lighting

Residents have raised concerns over the broken bollards at Clarkston Toll. A four inch section has been left sticking out of the pavement near the road and is a tripping hazard. ERC have been notified, by both the residents and CCC as it is a serious health and safety issue. A traffic cone was placed over the broken bollard but this has now disappeared. Cllr Miller also contacted ERC regarding this and was informed that the bollards will be getting replaced. When the Christmas BID lights were switched on, the CC was informed by residents that the pavements at the broken bollards were even more dangerous as they couldn’t be seen in the pitch dark. This was witnessed by members of the CC who contacted ERC immediately. EK contacted Charlie Armstrong again today and he had no knowledge or explanation of why the street lights were switched off. Elderly residents have been witnessed struggling with wheeled walking aids at Clarkston, due to the uneven, poorly surfaced pavements. This is an accident waiting to happen and yet ERC say that these pavements are not priority and cited budget cuts as prolonging any resurfacing. Seres Road is also in a terrible state at the housing development site.


The litter bin that was causing an obstruction between the Happy Days bin and the bus stop has now been re-sited after the CC contacted ERC. Cllr Carmichael had complaints about leaves and litter gathering at the bins at Clarkston shops and this has been dealt with.


Area Forum Report None.



There was a discussion on acquiring a defibrillator. Uplawmoor CC were contacted and been very helpful, sending information about the British Heart Foundation and possible funding available from them. The general opinion is that a public access defibrillator would be the best option and the Bank of Scotland will be contacted to see if they would consider locating one on their outside wall. DT emphasised the importance of training.


Review of the CC Scheme

EK read out the response (Appendix II) that CCC sent to ERC regarding the Review of the CC Scheme.


Community Council Visibility

The CC was asked how they have raised awareness of what they do. EK replied that we have tried in the past to get information published in ER magazine and the local paper but not had much success. ERC put contact information and CC minutes on their website. The farmers market was suggested as a good way of raising CC awareness and KO has done this in the past. AW reported that it will be different people in charge of the farmers market from February. The CC also had Facebook, but due to difficulties experienced, it was agreed by the CC that this would not be continued. VMcK said that he disagreed with this decision at the time and still does as he felt it was a very good conduit. He was asked how often he went onto the CCC Facebook when it was available as there had not been much public interest in it and he replied he had looked at it once. The CC has a notice board but the lock has been damaged by the Happy Days bin so it cannot be opened. VMcK suggested he could look at this with AJ. DT mentioned the large membership (30+) of CCC when he got involved years ago and the economic climate was better with more generous funding.


Clarkston Pop-Up Shops/Rentals

A member of the public asked the CC about the possibility of pop-up shops for Clarkston. The CC have already suggested this and suggested that the public contacts Daniel McKendry, ERC or Gordon Paterson, Chair of Clarkston BID for further information. FB asked KO if she was involved with Clarkston BID and she replied that she was informally involved.


Clarkston Parking

KO asked when the new parking regulations would be coming into force and the badges erected Cllr Miller responded that he let the CC know at the November meeting that the badges would be erected Jan/Feb. KO questioned this but CK agreed with Cllr Miller as he recalled this being the case. Cllr Miller will contact Charles Armstrong at ERC then update the CC.


CP said that the residents of Aidan’s Brae had asked her to pass on their thanks to the CC for their work and support for the yellow lines on the road.

Date of Next Meeting: Monday 2nd February 2015 at 7.30pm, Williamwood High School.

Planning Matters: None.





Clarkston Community Council Budget Strategy 2015/2018 Response


Clarkston Community Council has received several communications from our residents regarding the East Renfrewshire Council Budget Strategy 2015/2018.

Some residents have voiced concern over the increase in class sizes, reduction of classroom assistants and removal of campus police officers. Others are concerned over the reduction in funding for roads when the roads in the Clarkston area are in a particularly poor state already.

The main issue that has received the most feedback and concerns from our residents is the proposals for Bonnyton House. Concerns are as follows;

  • Loss of respite care
  • Loss of residential care
  • Loss to the community – Bonnyton House is an important part of the community, with local school children visiting regularly to sing to and meet with the residents. Several local people also work in Bonnyton House and are concerned about their job security.
  • Other services can be cut then re-instated at a later date if necessary but the sale of Bonnyton House would be final.
  • The uncertainty surrounding the future of this highly regarded care home is very upsetting for residents in the care home and their families.

Residents have contacted Clarkston Community Council with practical suggestions that they believe would make Bonnyton House financially viable. These are as follows:

  • Employ permanent staff instead of agency staff which would save a substantial amount per annum.
  • Increase costs of care if necessary.
  • Consult with the staff to see where there are inefficiencies that can be addressed.

Clarkston Community Council requests that you give serious consideration to Bonnyton House staying under East Renfrewshire Council’s ownership for the benefit of our community.

Clarkston Community Council




Response to Review of the Scheme of Establishment for Community Councils

Clarkston Community Council members attended the Consultation Event on the 22nd October 2014 facilitated and chaired by Keith Yates and ODS Consulting. The following points were the general consensus of opinion on the proposed new Scheme at the aforementioned event;

  • Controlling
  • Not fit for purpose
  • Contradictory
  • Removes independence
  • Over restrictive
  • Discouraging because there is excessive focus on discipline. Why?

Clarkston Community Council also concurs with these opinions. We are concerned that the revised Scheme will actively discourage membership of Community Councils. The last Community Council elections in 2013 proved that it is difficult to attract enough volunteers in East Renfrewshire to join Community Councils therefore East Renfrewshire Council, through the revised Scheme, should be addressing this issue and fully encouraging membership instead of appearing to be discouraging it.

Clarkston Community Council highlights the following main points of concern;

3.9.2   “circulate agenda and draft minutes to community council members, the Council, relevant elected members and publish then online”. No. This would be unsafe and is not normal practice. ERC approve minutes before they are put online and Community Councils reserve the right to also approve minutes first before publication. The circulation of draft minutes should only go to Community Council members and relevant elected members prior to approval. This was agreed by Jim Sneddon, Head of Democratic Services in September 2013.

3.2     “It is essential that these views be demonstrated” – This is impossible to implement.

3.3     “Community councils have a statutory right to be consulted on planning applications” – The latest decision by East Renfrewshire Council to remove online planning information restricts the ease of this process.

3.6      No. This should be changed to Scottish Government Model Constitution.

3.9.4   No.

5.2 & These clauses are contradictory.

5.1.2 refers to “neighbourhoods”. East Renfrewshire Council already know numbers in Community Councils are low in most Community Councils so this will make it even harder to establish Community Councils.

5.14   “Where a casual vacancy arises on a community council... the community council shall in consultation with East Renfrewshire Council, make appropriate arrangements to fill the vacancy

No. The Community Councils should have the choice of whether to fill the vacancy as documented in the existing Scheme.

5.14  & 8.1.  Contradictory.

6.4       Not required. This is not a political process.

7.3.      No. Quorum of three is too low.

8.2.3    Not appropriate.

11.2     Impossible to understand and justify the requirement two independent examiners for the extremely minimal funds in most Community Council accounts. This is excessive scrutiny. Why?

11.3     Is appropriate but change “at their discretion” to “if irregularities are detected”.

12.3 - 12.11.7 – Clarkston Community Council totally rejects these clauses and would like the following questions answered;

1. Where do ERC have the authority to arbitrate?

2. How do they decide which Councillors and Community Councillors sit on the panel?

3. What training do they receive?

4. How can it be unbiased with three East Renfrewshire elected councillors and two Community Councillors?

5. Clause 12.10 –Where do the panel or independent person/body derive such


If anybody examines a Community Council/Community Councillors conduct it cannot be ERC as the conduct may be related to an issue not dealt with by ERC. Community Councillors are not employees; we are volunteers who represent the public so we are accountable to them not ERC. It is the public that elect us and we are self-governing bodies, not under ERC’s control.

We have been informed that in excess of £33000 has already been spent on external Consultants to review the Scheme for Community Councils. Given that ERC are having to make huge cuts in the budget that will impact considerably on our residents and community, we are extremely concerned at the excessive amount spent on this review, when we already have a Community Engagement and Planning Team employed and paid by ERC. Previous reviews of the Scheme have been done internally with no extra costs involved. Due to the well-publicised budget restraints is this really a valued use of public funds?

It is a fundamental principle, enshrined in the Local Government (Scotland) Act that Community Councils are independent. This is crucial to enable us to fulfil our purpose to represent the views of our residents and communities.

This proposed Scheme is therefore not fit for purpose, discouraging, too heavily based on control and discipline, and removes our independence. Furthermore certain clauses are contradictory and impossible to implement.

We would also question where it equates to the recent Community Empowerment (Scotland) Bill.

Yours sincerely

Clarkston Community Council




Minutes of meeting held on Monday 2nd February 2015

Williamwood High School

Apologies Amy Elliott, David Thomson (Treasurer).


Present Eleanor Kellock (Chair), Anne Johnston (Secretary), Chris Kelly, Fiona Bittle, Alan Williams, Kirsten Oswald, Vincent McKechnie,


In Attendance Cllr Stewart Miller, Cllr Alan Lafferty, Cllr Alastair Carmichael, Paul Holland (Principal Prevention Officer ERC), PS Kirsten McLatchie, Fiona Donnelly.


Police Report Police Sgt McLatchie reported that the PS on duty at last month was unable to attend the CC meeting as they were dealing with an incident. She then gave the following report for the ward area in January 2015;


Theft                                       8  (0 detections)

By House breaking                 3  (0 detections)

By Opening Lockfast Places  1  (0 detections)

By Shoplifting                        1  (0 detections)

From Motor Vehicle               6  (0 detections)

Insecure Vehicles                    6  (0 detections)

Vandalisms                              6  (1 detection)

BOP                                         1  (0 detections)

Road Traffic Offences            4  (4 detections)

Possession of Drugs                5  (5 detections)


PS McLatchie reported on Operation Quarterlight working from Cathcart on all crimes regarding vehicle thefts. Progress and arrests are being made.


EK reported on an FOI sent from Mr Taylor for the attention of the CC’s detailing the number of community police officers per area. The Clarkston area has five and EK compared this to Barrhead which has nineteen. PS McLatchie replied that although officers are badged to certain areas, there is a compliment of nine officers in total on a shift with two cars who will be sent to cover whatever area as required. The actual figures in the FOI, although correct, can be a bit misleading as to where the officers are and what they are dealing with as they are spread out over the area.

PS McLatchie left the meeting.


Minutes of Previous Meeting The minutes were proposed by FB and seconded by AW. EK phoned ERC regarding the broken bollard at Clarkston Toll. The Bank of Scotland has agreed to site the defibrillator on their external wall and we are awaiting costings.


Presentation and Discussion with Paul Holland Principal Prevention Officer

Paul Holland described his work as Principal Prevention Officer at ERC.

· People have been left devastated by criminals fleecing them of money after cold calling, nuisance calls and scam mail. Banks are also being educated in this issue, as vulnerable people are sometimes accompanied to banks by the criminals to withdraw large sums of cash. There was a discussion on the “No Cold Calling” stickers which were implemented to stop cold callers, primarily on a commercial basis. This allows householders to take charge of their doorstep. If anybody cold calls to a house for commercial purposes and is asked to leave, then refuses to do so, it is a criminal offence. EK asked about cold callers who are promoting religious or political agendas. Mr Holland replied that they should all respect that the householder does not wish any cold callers at their home and suggested that a leaflet could be put through the door instead stating that they have respected the householders cold calling sticker and provided their contact details should they wish to contact them further.

· Mr Holland gave consumer protection tips like using credit cards to pay for holidays etc. as they give you extra security if a company goes bust. Even if you only pay the deposit with a credit card, this can protect the whole cost of the holiday. He advised against using Paypal for this purpose as it creates a fourth party which, due to a technicality, can cause the extra security to be negated.

· There is call blocking equipment available for vulnerable residents.

· The Trusted Traders Scheme has information on reliable businesses to do work on residents homes.

FB suggested that Mr Holland visits sheltered housing complexes/retirement homes and he confirmed that this has already been done. EK thanked Mr Holland for his very informative presentation and excellent work for our community. Mr Holland requested that Feedback Questionnaires were completed then handed out various leaflets and other items before he left the meeting.


Correspondence ERC – Re Grit Bin at Beechlands Drive

EN Parking – ERC Electric Vehicle Charging Bays

EN Parking – Draft Disabled Persons Parking Bays

Health Service Forum S.E –Re Concerns over the new South Glasgow Adult and Children Hospitals with attached information

Tom Taylor – Information to CC’s Re- Community Policing FOI

Clydeplan – Strategic Development Plan - Main Issues Report and Strategic Development Assessment

ERC – Holocaust Memorial Day

DP Examination- Scottish Government – ER Proposed LDP

CE Licensing – Public Procession

Tracy Butler ERC – Budget Event Report

Complaint from resident – State of Main St Shopping Area inc. Photograph

Jim Sneddon ERC – Re Data Protection and the CC Constitution

Email from Resident Re Pop-up Shops

ERC – Temporary Restrictions Busby Road/Mearns Road


ERC Councillors Report Cllr Miller reported the following:


· The Scottish Government Reporter has upheld the LDP report and Cllr Miller felt that the planning staff should get credit for all their work on this. Cllr Lafferty said that it will protect the peripheries and greenbelt in East Renfrewshire. There has been an acquisition of land at Waterfoot Road for a school and building work will start on a care home at the corner of Waterfoot Road and Broom Road East.

· KO asked Cllr Miller when the badges will be put in place for the parking enforcement.  Cllr Miller has already told the CC that he was informed in November that it would be Jan/Feb this year and this was reiterated at last month’s meeting. It was pointed out to KO that it was only the second of February so there is still almost a month left for this to be done.

· There will be a decision made on the future of Bonnyton House next Thursday.


Local Issues


· EK has had reports from several Clarkston businesses who are concerned about the BID, with the apparent lack of transparency and their ability to fulfil their duties and responsibilities.

· There is growing concern over the lack of public transport provision to the new Southern General Hospital. EK read out a communication from the Secretary of the Health Service Forum SE detailing concerns about the lack of transport and parking facilities. CCC also have concerns about public transport

provision for the  new Health Centre at Drumby Crescent and have spoken to Candy Millard at CHCP regarding this.

· There is work being carried out in empty shop units and it is hoped that new businesses will occupy them soon.

· EK contacted Royal Mail as a mail box had rusted and fallen on to the pavement on Beechlands Drive, causing an obstruction. It has been removed.

· The following information was passed to Cllr Miller to action;

Street light at Flenders Road is damaged and not been replaced.

Grit bins at Hillview Drive/Beechlands Drive have been removed.

Light on footbridge over the railway is not working.

Railway footbridge is dangerously slippy.

Clarkston car park is also really icy.

One side of shops had been gritted (charity shop side) but not the other side.

Aidan’s Brae pavements are lethal with ice and haven’t been gritted – issue

for people safely accessing the Scout Hall.

The bollards were repaired but a broken section a foot high was left by

workmen who attended the site at Clarkston Toll recently.

A resident sent a photo showing litter and chewing gum strewn all over

the main shopping area. The chewing gum requires professional removal

as it looks dreadful and businesses are getting it trailed into their shops. FB

reported that other countries fine people for dropping chewing gum.



Area Forum Report None.


Data Protection/Constitution

The CC has written to Jim Sneddon seeking clarification on a Data Protection/Constitution issue and is awaiting a response.


Budget Consultation Event

The CC was excluded from two key groups at this event, Education and Care and Health. EK highlighted that the report shows 21 invited and 30 attended the Care and Health Group, where Bonnyton House and the new Health Centre were discussed – both key issues for Clarkston residents and a discussion that we would have been keen to participate in. Savio D’Souza (Giffnock CC) demanded to attend this discussion group and was allowed to, despite being on a list for a different group and other CC’s being told this would not be possible. EK read out the report on Bonnyton House.


Negative Portrayal of CCC

A recent article in the Extra, yet again portrayed CCC in a negative light. This has happened a few times over the last year and it was felt that comments that have been made by a particular representative of ERC are unfair, unjust and bordering on slanderous. It was unanimously agreed to write to Louisa Mahon, ERC Head of PR to highlight that this is unacceptable and further action may be required if it persists.


Notice Board

EK, AJ and Cllr Miller have inspected the notice board and are looking into getting the broken locks changed.


EK asked if there had been information regarding specific items that can be recycled, put on the ERC website, following her request for this at a previous meeting. The Cllrs replied that there was no further information on the website. The CC have had complaints from residents that the recycling containers at Clarkston were overflowing over Christmas and people were just dumping cardboard etc beside them, which then gets strewn everywhere. It was suggested that they get emptied more regularly over Christmas when demand is higher or more bins are provided.

EK suggested contacting Lidl to see if they would introduce recycling here, as they do in their stores in Germany.


Date of Next Meeting: Monday 2nd March 2015 at 7.30pm, Williamwood High School.



Planning Matters: None.




Minutes of meeting held on Monday 2nd March 2015

Williamwood High School

Apologies Cllr Alan Lafferty, Cllr Alastair Carmichael, Alan Williams.


Present Eleanor Kellock (Chair), Anne Johnston (Secretary), David Thomson (Treasurer), Chris Kelly, Fiona Bittle, Kirsten Oswald, Amy Elliott, Christian Potter.


In Attendance Cllr Stewart Miller, PS Tom Devine, Alison Harvey.


Police Report PS Devine gave the following figures for February 2015;


Theft from Motor Vehicle      3 (0 detections)

Vandalisms                             4

BOP                                        4 (3 detections)

Road Traffic Matters              2

Drugs (Herbal cannabis)         2


Cllr Miller asked whether the lower drink drive limit had led to more convictions. PS Devine reported that the police are not catching bigger numbers of drink drivers and it hasn’t lowered the number of road accidents either. DT highlighted the impact it is having on businesses, with golf clubs and other establishments selling less alcohol which is reducing the tax rate, punishing the market and will hit corporation tax.

The traffic problems at Carolside Primary are still ongoing.

PS Devine will report back next month on the campus police officers situation.

PS Devine left the meeting.


Minutes of Previous Meeting Minutes were proposed by FB and seconded by DT.


Bonnyton House

There was a discussion on ERC’s budget proposals to sell Bonnyton House (BH). Alison Harvey, a local resident and member of staff at BH gave a very informative overview of the current position and highlighted the low morale of staff, residents and resident’s families due to the uncertainty of the future of this highly regarded residential care home. There are very few residential care homes in comparison to nursing homes in ER. When people are assessed for care, some require residential, not nursing care. There are also concerns about the standards of care being maintained if the home is sold as the current level of care at BH is tremendous. Financial figures obtained through an FOI show the huge overheads of agency staff with a large percentage of costs on recharge of employer’s superannuation costs. The carbon reduction commitment costs were questioned. DT looked at the net expenditure and asked why ERC have allowed this to go on for so long and felt that this showed incompetence and blatant inefficiency by ERC. Cllr Swift brought this situation up with ERC officials four or five years ago and suggested closing BH then but things have since improved. AH said that Glasgow City Council charge £20 for a day care centre whereas ERC charge £4.50. ERC don’t want to increase the charges for this facility yet this could easily generate more income to safeguard the home’s future. Similarly the weekly cost at BH is £650 for residential care compared to £850 to £950 per week for nursing care. Staff have been working really hard to reduce costs and have proposed regrading and flexible working hours. ERC have not allowed the following measures to be taken;

· Advertising of posts to reduce huge agency staff costs

· Installation of a new bathroom (at a cost of £15000) which would give BH six more beds, at £650 a week each.

· Closure of day care centre on Saturdays and Sundays which would save £80000 a year.

DT questioned why this had been triggered now and sometimes this sort of pattern is a game to sell things off. It is concerning that the most vulnerable, defenceless people in society are being treated like this. The maintenance contract is with a large utility company who even charge a call out fee and ERC have not put this out to tender. The huge costs associated with ERC bringing in KPMG to make recommendations was also questioned. KO asked if KPMG are looking at the maths or the business as whole. AH replied that it is the maths and a decision has now been delayed until the summer.

Cllr Lafferty has told staff that once the Council make their decision it will be final.

Cllr Miller reported that the Conservative Group and BH staff have come up with figures that would enable BH to continue without being sold. If the private sector could buy BH and make it financially viable, then why can’t ERC? Cllr Miller asked AH what she wanted everyone to do. AH asked if the CC could write to Julie Murray/ Frank White at CHCP and this was unanimously agreed.                   Action AJ & EK AH highlighted that if BH is sold it would not just affect Busby and Clarkston but the whole of ER. EK thanked AH for attending the meeting and assured her of the CC’s support. AH then left the meeting.



Scottish Ambulance Service - Defibrillators

Jim Sneddon ERC – Data Protection and the CC Constitution

Cllr Miller – Reported pot holes in Arthur St/Viaduct Rd to Charlie Armstrong ERC

Cllr Miller – Reported chewing gum/litter in Clarkston Main St to John Cassells ERC

Cllr Miller – Response from Charlie Armstrong which Cllr Miller requested Secretary to circulate to all CCC members.

ERC – Conveners Meeting 18th February 2015

Cllr Carmichael – Reported chewing gum/litter in Clarkston Main St to ERC

Cllr Carmichael – Recycling plastics query

Justyna Krupinska – Clarkston Spring Clean-up Day Saturday 14th March 2015

Michelle Thomson ERC – Recycling/Litter

CE Equality Community Conference 4th March 2015

CE Funding Event 25th March 2015

ER Liberal Democrats – Issues in area

ERC Roads Dept – Temporary restriction at Drumby Crescent


ERC Councillors Report

Cllr Miller reported that he was featured in the Barrhead News recently for comments he made regarding online planning information being removed. CP asked how Councillors can make decisions when they don’t receive all the relevant information. Cllr Miller explained that as a member of the PAC, it is very difficult to make planning decisions when you no longer receive information on where representations come from, as they literally could be from anywhere in the world. If ten representations are received then it will go to the PAC for a decision.  Cllr Miller has emailed Andrew Cahill and Lorraine McMillan, as many constituents and CCC have repeatedly asked why the online planning information has been removed. He has received a rather nippy email back which has still not answered his questions and he has been threatened by the CE mentioning the Standards Commission. EK asked why ERC won’t answer relevant questions that residents and Councillors are entitled to ask and said it’s becoming like a dictatorship.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            


Local Issues


· EK reported the state of litter at a bus stop at Mearns Road near Flenders Road and there are no bins nearby.

· KO asked Cllr Miller again what was happening about the parking as the CC had previously been told that this would be dealt with by February and it is now March. AJ asked if everyone had received the email that Cllr Miller had requested the secretary to circulate to all CCC members with details regarding this. KO stated that she didn’t remember getting it. All other CCllrs present confirmed receipt of the email.CK noted the response from Cllr Miller had actually been sent very quickly, the day after the CCC meeting. Cllr Miller had sent a list of all issues raised at last month’s meeting to ERC’s Charlie Armstrong. Mr Armstrong had fully explained in his prompt email response to Cllr Miller that the Road Dept’s priority, understandably, was for the health and safety of the residents due to the recent severe winter weather. ERC staff had been exceptionally busy working on clearing the roads/pavements and gritting the whole area to ensure the safety of all the residents and road users, therefore the installation of parking badges had been unavoidably delayed.


Area Forum Report None.



The recycling bins at the new Health Centre site have been removed. There was a discussion on the lack of recycling facilities for residents and inadequate uplifts. ERC want to encourage residents to recycle and most are keen to do so, however the facilities to enable this to be done are inadequate and make it difficult to recycle.



EK reported on a recent informal ERJCCF meeting, which is attended by several community councillors who share information and common issues, which is encouraged in both the ERC guidance manual and Scotland Act 1973. EK read out the following notes;

East Renfrewshire Joint Community Councils Forum

An Informal Forum in line with the Scotland Act 1973

Community Councillors from seven Community Councils attended the meeting and the following items were discussed;

Removal of Online Planning Information

Residents are reporting difficulty getting appointments with planning staff to see representations, some planning information is still being redacted by ERC and even more time is now taken up by ERC staff dealing with the public going to ERC premises to view planning information. This is detrimental to the communities and ERC have failed to provide a reasonable explanation to the removal of this information online. In the interests of openness and transparency and to make viewing planning information easier and more convenient, the residents and Community Councils would like to see this decision reconsidered in May. Residents have also reported that when attending at ERC’s Offices at Spiersbridge they have been told they would need to make an appointment to return at a later date to view comments on planning applications. As these Spiersbridge offices are only open during normal working hours this restricts and, in some cases, completely precludes access to inspect all the documents associated with any planning information. Either this policy change is ill conceived or has deliberately been designed to prevent residents from accessing this information.

Review of the Community Council Scheme

At a CC event last Wednesday, Jim Sneddon was asked about the review of the Scheme. He replied that the proposed Scheme has had minor alterations and will be going to full Council at a meeting in March. The CCs have received no information whatsoever on the outcome of the consultation despite promises that we would be fully consulted and carefully listened to. In fact it was unanimously agreed that quite the opposite has been the case. One Chair has written to Jim Sneddon highlighting these concerns and asking for the consultation report to be made available within a reasonable timescale prior to the Council meeting.

Lack of Openness and Transparency at ERC

The removal of online planning, restricted and lack of open consultation feedback and CCs repeatedly not receiving adequate responses to questions put to ERC officials has led to concerns over the openness and transparency at ERC. All CCllrs present agreed that this matter needs to be urgently addressed for the benefit of our residents and the credibility of the Head of Democratic Services.


Treasurer’s Report

DT gave an update on the CC Accounts. The expected outcome is that there will be a deficit of £540 due to legal advice and ongoing honorarium of standard and extra work. This means a balance of £2328 with £500 of this being the award from the Bank of Scotland for a defibrillator. With the £500 used for a defibrillator, the annual administrative grant income and admin expenditure, this should leave funds of around £1138 at the end of the year which is satisfactory and comfortable.


Date of Next Meeting: Monday 13th April 2015 at 7.30pm, Clarkston Hall.



Planning Matters: None.



Minutes of meeting held on Monday 13th April 2015

Clarkston Hall

Apologies Chris Kelly, Kirsten Oswald.


Present Eleanor Kellock (Chair), Anne Johnston (Secretary), David Thomson (Treasurer), Fiona Bittle, Alan Williams, Christian Potter, Amy Elliott.


In Attendance Cllr Stewart Miller, Sgt Tom Devine.

Police Report Sgt Devine gave the following report;


Crime Reports for Beat 38 for March 2015

4 Domestics

9 Thefts

2 Breach of the Peace

3 Vandalisms

2 Drugs Offences

1 Assault


Thefts are on the rise, residents need to ensure that house and car doors are locked at all times.


The vandalism of CCC’s notice board was discussed. The front panel was taken off and left across the road outside the old Bradford’s shop. The remaining drawing pins were then placed in a question mark sign. The police spent a few hours looking at the CCTV footage but the board site was not covered. The notice board is now so badly damaged it will need replaced. It was suggested information regarding CCC minutes and meetings could be placed in the Chest Heart and Stroke or Oxfam shop instead.


A resident had a bogus cold caller at their home taking £2500 for work on their roof. Residents need to ensure they use reputable firms to carry out work and report any cold callers who make them feel uncomfortable.

The CC and residents have noticed the lack of community policing recently. Sgt Devine suggested that the CC write to Angela Carty to ask for higher visibility policing again.


Sgt Devine reported that there are concerns over groups of youths gathering at local parks, drinking alcohol. Cllr Miller asked where they are getting their drink from and as a member of the Licencing Committee he could help. Sgt Devine replied that some obtain it from home or older siblings. The five campus police officers are trying to deal with this issue within the schools. Another area where youths gather is Pilmuir Quarry which is extremely dangerous. The owner is keen to discourage this as they are also jumping into the water.


Police Scotland have information on their website regarding Stop and Search details.


Sgt Devine left the meeting.



Minutes of Previous Meeting Minutes proposed by AE and seconded by FB.

Correspondence Wagtail Newsletter

Bank of Scotland – Requesting Confirmation of Defibrillator Site

ERJCCF Statement

Complaints from Businesses – litter and dog fouling

John Cassells regarding complaints from businesses

ERC – Local Government Benchmarking Framework

Nina Vaswani – Strathclyde University

Gordon Paterson Clarkston BID – Spring Clean Up Day

Mrs Stokes – Defibrillator Information and Funding Confirmation

Kieran Retour – Convenors Meeting Report

Angus Hardie – Scottish Community Alliance

Patrick Docherty – Temporary Road Restriction Benview Road

Patrick Docherty – Update on Temporary Road Restriction

ERC – Invoice for £15.30 for Let of CC Meeting at Williamwood HS

ERC- Application for Skin Piercing and Tattooing Licence

ERC – Licencing Board – Error regarding notification

Gerry Tougher – East Renfrewshire Health and Social Care Partnership Strategic Plan


ERC Councillors Report

Cllr Miller reported that following;

Gladman Proposals

The Gladman proposals for Waterfoot have been withdrawn for now but because our Holyrood Govt are demanding Councils make land available for more housing, Gladman could well be back in 5 or 10 years’ time with proposals. Four reporters have stated there is enough of land supply at present that the Planning Officers have identified that is only for the next 5 years. Gladman and two other developers have already stated there is not enough of a land supply to last the 5 or 10 years of the current Local Development Plan.

Boundary Commission Proposal

Busby and Clarkston join up with Stamperland, Netherlee and Williamwood. Eaglesham would join up with Newton Mearns South. Reason for ERC being reduced to eighteen Cllrs is the Holyrood Govt have decreed that Cllrs are busiest in areas of multi deprivation so Glasgow get seven or eight more Cllrs, Inverclyde are getting another four yet can’t afford to pay them. In essence our Nationalist Govt are saying that people of Glasgow, Greenock, Port Glasgow etc. are entitled to better Cllr services than East Renfrewshire. In ER nineteen Cllrs are opposing this proposal with one Cllr supporting it.

Bonnyton House

No further update as KPMG are still working on a recommendation.


Local Issues



Several complaints have been received from residents and businesses regarding the litter and dog fouling in Clarkston main street. EK and AJ met on two occasions with John Cassells, Head of Cleansing. Mr Cassells and his colleague were extremely helpful and supportive and are dealing with the main street area. It became apparent that there seems to be a great lack of communication between the BID committee and the businesses regarding responsibilities for litter which has led to difficulties. More bins are urgently required and it was unanimously agreed that CCC would apply to the Area Forum for funding. The Chair of the BID has also highlighted to CCC that there are issues with litter in lanes out with the BID area and this information has been passed onto ERC.


New Health Centre

FB has been asked by residents to find out what has happened to the tree that was planted at the Isobel Mair site by the National Federation Townswomen’s Guild. The tree has now disappeared since work commenced on the new Health centre at this site

Action Cllr SM

Giffnock Community Council

The Chair of Giffnock CC has minuted that he is in discussions to relocate the sculpture outside Wholefoods to the new Health Centre site in Clarkston. CCC have not been consulted about this, many members of the community do not like the sculpture and it is already starting to rust. AE asked how much it cost and was informed that it cost ERC in excess of £50K, with Wholefoods also contributing. There was disbelief at the amount of money ERC spent on this, when roads are a mess in the area. Cllr Miller reported that he emailed Mr Sneddon about this matter and Mr Sneddon stated that Giffnock CC would require planning permission and local consultation to relocate the sculpture.


Political campaigners

Complaints have been received from residents regarding SNP political campaigners acting on behalf of the Westminster candidate, ignoring and disrespecting the “No Cold Calling” signs and chapping resident’s doors to ask them questions about the General Election. It was unanimously agreed to write to Paul Holland, Trading Standards Officer, ERC to highlight this issue, as he attended a previous CCC meeting and made it clear that everyone, including political campaigners, should be respectful of the “No Cold Calling” signs at all times and could put leaflets through doors instead.                                                                                                  Action AJ

DT questioned what the electorate are entitled to know about each prospective candidate and he suggested that they should be open and transparent regarding aspects of their lives including their background and family circumstances.

Area Forum Report None.




An email was received from the Licencing Board at ERC regarding a major variation licencing application for The Overlee. CCC have not received any communications or concerns to this application from any residents therefore have no objections to this and will notify the Board accordingly.                                                            Action AJ


Invoice from ERC

An invoice was received in error for the sum of £15.30 from ERC for a let for CCC at Williamwood High School in September 2014. It was questioned why this was received after six months. Mr Sneddon was contacted and informed that the let was for a normal CC meeting and AGM as the minutes on ERC’s website for CCC show. There has been no confirmation from Mr Sneddon that the matter has been resolved and DT suggested that the CC contact him requesting an appropriate credit note for our records. This was unanimously agreed.                                                   Action AJ



Mr & Mrs Stokes have kindly offered to put funding towards a defibrillator and external cabinet with the CC requiring to contribute the total of £720. With the Bank of Scotland Award for £500 it was unanimously agreed to use the remaining balance of £220 from CCC’s Account. A cheque will be issued for the defibrillator once clarification has been received in writing from the Bank of Scotland regarding the locating of the defibrillator on their external wall (verbal agreement has already been given).


CCC Accounts

David Thomson (Treasurer gave an update on the CCC Accounts to 31st March 2015. The income shows the administrative grant from ERC and a deficit of £541, mainly for legal expenses. The £500 award from the Bank of Scotland is shown in the balance sheet with a total balance of £2138. It was unanimously agreed that the Accounts would now go to the auditor.                                                          Action DT



EK read out the following statement from the ERJCCF;


Statement by the East Renfrewshire Joint Community Councils Forum

Certain Community Councillors have attempted to prevent a Community Council Chair and Vice Chair from attending ERJCCF meetings.

We ask the question, what valid justification is there for this approach?

The ERJCCF operates on an informal basis, in line with ERC’s Guidance Manual for Community Councils and the Scotland Act 1973.

ERJCCF was set up as an informal forum in line with Scottish Government guidance primarily for Community Council Chairpersons and Secretaries. There is therefore no requirement for a constitution or elected office bearers. We do not have a Chairperson. Should one be required to steer a meeting such as when ERC’s Chief executive or an MSP attends as an invited guest, the Chair is rotated amongst the Community Council Chairs present.

Notes are produced for information purposes to distribute, instead of formal minutes. Whilst all attending are Community Councillors, they are attending the ERJCCF purely as individuals.

Every individual in attendance has a personal and genuine interest in the wellbeing of their community where they reside and a desire to enhance their personal knowledge and understanding of various Community council matters. The sharing of information, support and increased knowledge of all the issues and views from other areas within East Renfrewshire is of great value and develops a mutual understanding which is beneficial, to the Community Councillors and their residents in East Renfrewshire.

There have been a number of erroneous, negative comments, over the last year, in particular from the Leader of the Council Cllr Fletcher, Cllr Waters and the Chief Executive Lorraine McMillan regarding the ERJCCF. This apparent, deliberate misinformation has led, amongst other things, to ERC officials refusing to recognise, correspond or attend any meetings of the ERJCCF.

It has been brought to our attention that some attendees of the ERJCCF have been attacked unjustifiably be fellow Community Councillors for attending the ERJCCF. Some Community Council office bearers have been told by members of their own Community Councils that they are barred from attending future ERJCCF meetings, which ignores the fact that all attendees, attend on a personal individual capacity. This is simply acting ultra vires. (Acting beyond their powers.)

We condemn this conduct by those uninformed Community Councillors who seek to restrict the personal freedom of their elected office bearers, who are acting in an

individual capacity. We find this conduct abhorrent and it has no basis as it clearly contravenes the letter and the spirit of the Act.


There was a discussion on this and it was felt that the behaviour of certain CCllrs is completely unacceptable. Nobody has a right to treat another CCllr like this nor do they hold any authority to bar them from attending. CCllrs should not have to attend as private individuals as they are attending a meeting approved under statute. Other organisations regularly meet to communicate, which is invaluable, therefore the ERJCCF serves a great purpose and should be encouraged. It appears that certain CCllrs and Council officials have personal and political agendas at play here.


Mrs Mullen

EK reported the sad news of Mrs Mullen’s passing. Mrs Mullen was a long serving member of Thornliebank CC and a regular attendee at the ERJCCF meetings. She was dedicated to serving her community and will be greatly missed. It was unanimously agreed to send an email on behalf of CCC to Mrs Mullen’s family.              Action AJ

Review of the Scheme

The review has reached Stage 3 and CCC do not feel that they have been listened to after their initial response. The Scheme is still not fit for purpose, controlling, with no changes in the proposed Scheme deemed to be of benefit to our CC or community.

Date of Next Meeting: Monday 11th May 2015 at 7.30pm, Williamwood High School.


Planning Matters: None.



Minutes of meeting held on Monday 8th June 2015

Williamwood High School

Apologies Cllr Carmichael, Cllr Lafferty, Christian Potter, Chris Kelly.


Present Eleanor Kellock (Chair), Anne Johnston (Secretary), David Thomson (Treasurer), Fiona Bittle, Alan Williams, Amy Elliott.


In Attendance Cllr Stewart Miller, Sgt Natalie Davers, Fiona Donnelly, Graeme Oswald

Police Report Sgt Davers gave the following report;

Crime Reports for Beat 38 for May 2015

4 Simple Assaults                  (3 detections)

5 Thefts                                  (0 detections)

1 Theft by House Breaking   (0 detections)

1 Theft By Shoplifting          (0 detections)

1 Theft from Motor Vehicle  (0 detections)

3 Vandalisms                         (0 detections)

1 Breach of the Peace            (0 detections)

3 Road Traffic Offences        (3 detections)

2 Possession of Drugs            (2 detections)

1 Domestic Bail Detection     (1 detection)

1 Wilful Fire Raising             (0 detections)

Other news – Officers have nipped in the bud the gang culture evolving at our local secondary schools.


CCC had written to Chief Inspector Angela Carty regarding the lack of visible community policing. AW asked if all local police stations are scheduled for closure. PS Davers replied that Police Scotland is going through a massive transition and she has not been made aware of any closures at the moment.

PS Davers left the meeting.



Lyall Rennie, Principal Environmental Officer at ERC attended the meeting to discuss the recycling issues in Clarkston. He has successfully arranged extra uplifts from Clarkston Car Park, which will hopefully improve the issue of the overflowing recycling facilities. The recycling bins at the old Isobel Mair site will be reinstalled when work on the new Health Centre is completed. EK asked where the plastic recycling goes. The recycling bins are uplifted by Viridor and go to Balgeddie where they are separated and sold. The kerbside recycling goes to Irvine and is sold for £100 per tonne. AW asked if there was any merit in increasing the plastic kerbside recycling to fortnightly uplifts. The food waste goes to Blantyre for certified composting. Mr Rennie was asked to look into the recycling bin outside Bit’s and PCs which is causing litter issues. Other ERC officials have previously tried to deal with this matter and the situation is thought to be a health and safety issue, with a potential fire hazard.                                                                                      Action Lyall Rennie

EK thanked Mr Rennie for attending then he left the meeting.


Minutes of Previous Meeting Minutes proposed by FB and seconded by AW.

Correspondence Invoice Cardiac Science – Defibrillator

Listening – Convenor’s Meeting

Gerry Tougher – Eastwood Centre Arts Strategy and Meetings

Eamonn Daly – Clarkston Bins

Resident – New Family Centre Newford Grove

Stewart Mackenzie – M77 A726 and A727 Phase 1 Press Release Resurfacing

Jim Sneddon- Disabled Parking

ERC Environmental Health – Bin in Rowallan Lane

Complaint – Clyde Cars taking up spaces in Clarkston Car Park

Listening – Funding Information

Jim Sneddon – Funding Defibrillator Installation response

Police Scotland - CI Angela Carty


ERC Councillors Report

Cllr Miller was on holiday when the last Council meeting was held. The Council boundaries proposal for 18 Councillors instead of the current 20 will possibly be going to judicial review along with another 15 local authorities. Cllr Miller found out through Busby CC’s minutes that it is Grant Thornton who are working on the Bonnyton House situation, not KPMG. Cllr Miller wrote to the CE asking why the Councillors had not been kept informed, received an apology and was told it had been put out to mini tender. The next full Council meeting will be on the 24th June 2015.


Local Issues


Disabled Parking

Complaints have been received regarding the disabled parking in Clarkston. Two bays, at the entrance to the station, now incur a parking charge. The only pay machine is up a very steep flight of stairs which is completely ridiculous and impractical. CCC wrote to Jim Sneddon regarding this and asking if this breached the Disability Act. Mr Sneddon failed to respond to the Disability Act question and only stated that these disabled bays are privately, not Council owned. It was agreed to write to ERDA and the Extra regarding this as the CC is concerned for the safety of disabled drivers using these bays.


Isobel Mair Tree/Townswomen’s Guild

Cllr Miller contacted ERC last month and they are happy to arrange for another tree to be planted.



The CC received complaints regarding an overflowing bin in Rowallan Lane. John Cassells has been extremely helpful and worked with the Environmental Health Dept. As no business would claim responsibility for the bin, ERC uplifted it on Friday.


New Health Centre

FB reported that three local doctor’s practices, Williamwood Medical Centre, Sheddens Medical Centre and Carolside Medical Centre have closed their lists for new patients as they are all full due to people moving to them, as they will have no public transport to the relocated GP’s in the new Health Centre. There is concern that people moving into the area will have great difficulty accessing a doctor’s practice.

CCC received an email from Gerry Tougher on the 27th May inviting a member of the CC to be part of a steering group for an art project within the new Health Centre. EK will attend a meeting tomorrow. The steering group has met on two previous occasions and it was questioned why Clarkston CC were not part of this from the beginning, especially when the new Health Centre will be located in the Clarkston area. It was also highlighted that the minutes show that Savio D’Souza from Giffnock CC has been attending and fully involved in all the meetings so far, particularly looking at external funding sources, prior to Clarkston even being invited to participate.




The Bank of Scotland have been informed that an electrical supply will be required for the defibrillator. This may affect the siting and installation of the defibrillator and the CC are waiting for a response from the Bank of Scotland on this. The CC wrote to Jim Sneddon requesting assistance with the installation. Mr Sneddon responded that he is unable to provide any funding for this and suggested the CC approach the Area Forum. It was questioned why other CCs seem to get funding for other projects i.e Big Lunches, yet Clarkston CC get nothing for a potentially life-saving project.


Planning Information

Cllr Miller reported that further to the online planning information being removed the elected Councillors were supposed to have information available by last Friday relating to the PAC meeting on Wednesday. It was still not available in the Member’s lounge at ERC by 5pm Monday evening and Cllr Miller raised concerns with ERC officials.

Date of Next Meeting: Monday 10th August 2015 at 7.30pm, Clarkston Hall.


Planning Matters: Cllr Miller absented himself from the planning discussion on the new Family Centre Newford Grove. This will be going to the PAC for a decision on Wednesday 10th June. A Newford Grove resident attended the CC meeting to fully explain their concerns. A senior ERC official has told residents that a decision has already been made, which is incredible and completely undemocratic considering it is meant to be decided on Wednesday by the elected Councillors on the PAC. Other concerns are;

· ERC plans would exacerbate safety issues in the narrow street i.e pedestrian safety and access for emergency vehicles, there are also environmental/pollution issues as there is no turning facility for return vehicles. A Road Safety Audit is required.

· Loss of substantial amount of trees and greenspace.

· The proposed car park site is on the only dry space for drainage.

· Residents have worked on an alternative plan, but ERC refused to have a site visit or meeting with them to discuss this option further, stating there is no value in it. The CC looked at the residents’ plans. They seem to be far more practical and apply common sense with a different access area. It would also not incur any significant extra costs.

· Three MSPs are supporting the residents and CCC also fully support them.

· ERC have not complied with their own legislation by failing to conduct an Ecology survey, stating instead that it is “unlikely that there are bats and birds” in the mature trees at the site. CCC finds this incredible and totally unacceptable. This area is a great habitat for wildlife.

· CCC is concerned about the pupils’ safety when walking to/from Williamwood High School and other local schools, due to the increased traffic the new Family Centre will incur. There have already been incidents where Williamwood pupils have been knocked down on both the pedestrian crossings.

· There does not appear to be any movement with ERC dealings that would not be detrimental to the residents.

· There will be traffic issues in Eaglesham Road resulting from the traffic from 110 morning places and 110 afternoon places.

· Congestion issues will be substantial as there are existing on street parking problems at Newford Grove

· Residents are concerned with the Deed of Conditions Plan. If ERC alter this, the future sale of houses, subject to property searches, could impact on residents with costly legal fees being incurred for property enquiry reports.

· There is concern that ERC have not been seen to follow due process with pre determination and negating the requirements for an ecology report. This also appears to go against planning policy.

· ERC’s inflexibility and a less than satisfactory response from Andrew Cahill, Director of Environment have made the residents feel let down and angry.


It was felt that this is yet another example of ERC ignoring the resident’s views, being unfit for purpose, failing to be open and transparent, with some expressing views that there is potential corruption. Barrhead High School was another example cited with the huge additional costs incurred (£3.5 million) due to ERC’s handling of the plans.  The nursery should be a positive project for the area but ERC’s handling of this has turned it into a negative one. It was unanimously agreed that CCC would fully support the Newford Grove residents and also write to Lorraine McMillan, Andrew Cahill and all the PAC elected Councillors with the concerns.



Minutes of meeting held on Monday 10th August 2015

Clarkston Halls

Apologies Fiona Bittle, Vincent McKechnie, Amy Elliott.


Present Eleanor Kellock (Chair), Anne Johnston (Secretary), David Thomson (Treasurer), Alan Williams, Chris Kelly, Christian Potter.


In Attendance Cllr Stewart Miller, Fiona Donnelly, Bob Smith.


Statement By The Chair

EK read out the following statement;


“This August meeting tonight has been necessitated by ERC’s attempt to force Community Councils to accept and sign up to the new approved Scheme for Community Councils. Clarkston Community Council are a statutory voluntary body publically elected for a 4/5 year term to work for and on behalf of our community but after only to tears into our term, ERC wish to control us and our efforts in representing the views of our residents. In the interests of democracy and our residents, we cannot allow this.

As the meeting progresses tonight, more evidence will unfold of the extent of ERC’s efforts and tenacious attack upon our democratic, statutory status.”

Police Report No police were present and no report had been emailed to CCC.


Minutes of Previous Meeting Minutes proposed by AW and seconded by DT.

Correspondence ERC Elections Team

ERC Eammonn Daly - CC Elections

PPF Bulletin

ERC Tracy Butler – ERC Election PR

ERC Listening – Digital Engagement for CC’s workshops.

Wagtail Newsletter

NHS Greater Glasgow and Clyde’s Annual Review

Jamie Robinson East Renfrewshire and Southside News - Request for comment on Lack of Transport Provision to the new Queen Elizabeth University Hospital


ERC Councillors Report

Cllr Miller and all the opposition Councillors voted against the new CC Scheme at the special Council meeting on the 24th June 2015. Cllr Miller has received information which has highlighted that the Scheme may be unlawful. He had tried to meet with Gerry Mahon, Chief Solicitor at ERC today but he was on holiday. Mr Mahon had previously informed Cllr Miller that the external legal advice from Brodies made him comfortable that ERC could defend it. Cllr Miller said he also asked Jim Sneddon for the population figures before the Council meeting in June but did not receive them as “they were still working on them”. The consultation didn’t show the population figures or the neighbourhood figures. DT asked how ERC can decide to distribute seats across a community council area when they didn’t have the basis for the neighbourhood figures. The public were unable to consult about that particular aspect as the figures were omitted. The Scheme was approved without these figures made public, the first time the CC’s got information on the neighbourhood figures were in the letter from Mr Daly received on the 28th July 2015. Clarkston CC had contacted ERC to enquire when all the information that should have been received w/c 20th July would be sent out. We were informed that Alex Hewetson had been dealing with the Community Council Scheme and the delay in sending out information was due to “a member of staff being on holiday”.


Local Issues


Disabled Parking

CCC members have tried to meet with a member of ERDA at the site of the disabled parking bays in Clarkston but unfortunately the representative from ERDA has cancelled the pre-arranged dates at short notice. It was felt that the pay machines being located on the roof car park, despite the two parking bays being on the street level, is discriminatory and in breach of the Disability Act.


Ant-Social Behaviour

Cllr Miller has received complaints about anti-social behaviour with groups of youths at the BID bench at Clarkston main street attacking cars with eggs. There have also been unconfirmed reports of an attack on a person at Clarkston station.


New Health Centre

EK read out the response to the journalist from East Renfrewshire and Southside news regarding the lack of public transport provision to the new Queen Elizabeth University Hospital and Clarkston Health Centre. Cllr Miller reported that he has been working on this issue and there have been problems with construction workers using the park and ride facilities at Drumby Crescent.


Bonnyton House

There is increasing concern in the community over the future of Bonnyton House. A decision has not been announced by ERC yet. There was a discussion on the money ploughed into Wagtail Newsletters, the Dams to Darnley Park, free meals and summer camps.




EK met with representatives from Greenbank Church to discuss locating the defibrillator on their external wall. DT reported that the Kirk Session unanimously agreed to locate the defibrillator at Greenbank Church. AJ will contact Mr and Mrs Stokes, who made a very generous contribution towards the cost of the defibrillator, to inform them and to arrange to collect the defibrillator.


East Renfrewshire Community Councils Meeting

The East Renfrewshire Community Council Members have all been invited to a joint meeting on the 11th August to discuss ERC’s dissolving of all CC’s mid-term and implementation of the new Scheme.


Scheme for CC’s

CCC feel that ERC have not listened to their concerns about the new Scheme. It was felt that ERC have taken a step too far with this Scheme. All members thought they were elected in 2013 to serve a full term, which should have been until 2018 according to the existing Scheme. Nobody thought ERC would decide to disband the CC and not allow every elected CCllr to serve their full elected term. EK read out an article about ERC from the Herald titled “Anger at Council Strike against Democracy” and a letter from Jackson Carlaw MSP in the Extra highlighting his concern at ERC’s actions. The new Scheme is draconian and ERC have put a clause in the new Scheme which states they can suspend or dissolve a CC with immediate effect. CCllrs can be brought before a Conduct Review Panel which will consist of three Elected Cllrs and two CCllrs, with a quorum of three. A CCllr could be suspended or removed without the right of appeal. Cllr Miller reported that Cllrs Lafferty and Carmichael, who both voted for the Scheme and disbanding of the current CCs, were insisting he was wrong about the two year Chair term. It was confirmed that they were actually incorrect and it was questioned how many Cllrs actually fully understood or even read the papers relating to the Scheme that they voted for. Cllr Miller said that other LA’s are watching this situation closely.



Fiona Donnelly has requested to be co-opted as a member of Clarkston CC. A vote will be taken at next month’s meeting.


Clarkston BID

EK read out a letter to businesses from Clarkston BID. It states “First of all on our agenda is the organisation of a Clarkston Community Forum where BID members and the local community may gather and have the opportunity to inform us of any concerns they may have”.

BID members have a financial interest and it was felt that the setting up of a Clarkston Community Forum could be confused with the Community Council.


Treasure’s Report

DT gave an update on the Accounts. There was a grant of £412, reduced from £471 as a mistake had been made by ERC in calculating grants for CC’s. There was expenditure of £354 for secretarial and audit fees and £500 for the defibrillator. The balance is just under £1700 with at least £300 to still come off it, bringing it down to £1300.


Date of Next Meeting: AGM followed by Ordinary Meeting on Monday 7th September 2015 at 7.30pm, Williamwood High School.


Planning Matters: There was a discussion on the planning application for the erection of two denominational primary schools with non-denominational nursery on a single campus layout with associated access, parking and outdoor sports facilities.


CCC are concerned about the impact the extra traffic will have on the Eaglesham Road near Williamwood High School.