Would have liked to have posted the minutes for the last Trust Board Meeting(Tuesday 4 June 2019 ?)but.................

They have not been made available yet !!

The last minutes available are for the 26 February 2019 meeting...over 8 months ago.

You can check here(scroll down to bottom of page) -

www.ercultureandleisure.org/about


Open & Transparent?

Charity or Secret Society?

Have been trying to get info since 5 August !

------ Original Message ------
To: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Sent: Monday, 5 Aug, 2019 At 13:57
Subject: Next ERCLT Board Meeting

Hi

Would appreciate if you would give the date, time and location of the next Trust Board Meeting.

Would also appreciate if you can confirm the Agenda for this meeting will be published on the Trust Website before the meeting.

(In light of the recent FOI review decision to publish the June 2019 agenda by Gerry Mahon, Chief Officer - Legal & Procurement, Chief Executive Department, East Renfrewshire Council).

Thanks


------ Original Message ------
To: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Sent: Monday, 23 Sep, 2019 At 14:46
Subject: Trust Board Meetings

Hi

The last Trust Board minutes posted on the ERCLT website are for 26 February 2019.

Would appreciate if you would give the date, time and location of the next Trust Board Meeting and the date/location for any meetings held since 26 February 2019.

Would also appreciate if you can confirm the Agenda for any meetings will be published on the Trust Website before the said meeting.

(In light of the recent FOI review decision to publish the June 2019 agenda by Gerry Mahon, Chief Officer - Legal & Procurement, Chief Executive Department, East Renfrewshire Council).

Thanks

The Agenda and minutes for the Leisure Trust Board meeting held on Tuesday 20 August 2019 have now been posted on the Trust WebSite.

The agenda/minutes for the meeting held on 6 June 2019 have NOT been posted.

(Note: Agenda says 4 June, minutes say 6 June)

Think they may have posted the wrong minutes?

Anyway, the minutes as published are pretty meaningless without publication of all the associated reports/documents etc mentioned in the minutes !!!

ERCL Board Meeting

Tuesday 20 August 2019 3.30pm

Board Meeting Maxton Room Barrhead Foundry, Main Street, BarrheadG78 1SW

Ref/Agenda

1. Preliminaries (including Apologies, Declarations of Interest& Quorum)5 mins

2. 2018/19 Annual AccountsFinancial Statements, Trustees Report, External Auditor’s Management Letter and Representation Letter30 mins

3. Board appointments –ERCL (Trading) Ltd5 mins

4.Minutes of the Meeting of 4 June2019 10 mins

5.Matters Arising

6.Swimming Development Framework Presentation30 mins

7.Chief Executive’s Q1Scorecard & Business Performance Update15 mins

8.Report by Chair of the Finance, Audit and Risk Committee (FAR)a)2019-20 Q1 Financial Review15 mins

9.Spending Pressures for 2020/2115mins

10.Gym Membership Re-price15 mins

11.ERCL/ERC Service Level Update5 mins

12.Press and PR(issued separately)-

13.AOCB5 mins

Date of Next Meeting –Tuesday 19 November2019



East Renfrewshire Culture & Leisure Ltd

(A company which is a Scottish Charity (Scottish Charity Number SC0045726) incorporated in Scotland under the Companies Act with company number SC486489)

Minute of a Meeting of the Board of Trustees of East Renfrewshire Culture and Leisure Ltd.

The Foundry, Barrhead onTuesday 20thAugust 2019at 3.30pm

Present:Professor Grant Jarvie (Chair) (GJ)
Andrew Allan (AA)
Council Leader Jim Fletcher (JF)
Councillor Barbara Grant (BG)
Steven Larkin (SL)
Councillor Colm Merrick (CM)
Councillor Paul O’Kane (PO’K)
Dr Noreen Siddiqui(NS)

Attending:
Anthony McReavy, Chief Executive (AMcR)
Karen Storie, Director of Finance and Commercial Services (KS)
Mhairi Shaw Director of Education, ERC (MS)
Margaret McCrossan, Head of Accountancy,ERC,(MMcC)
Robert Hammond (RH)Head of Operationsin part
Jenny Simpson (Wylie & Bisset) (JS) in part
Allison Mitchell (MinuteTaker)

Apologies:Rob Crusher

1.Welcome& Introductions

2.The Chair welcomed everyone to the meeting.

Preliminaries (Including Apologies and Quorum)

Apologies were received from Rob Crusher.

The Chair confirmed no Declarations of Interest.

The Chair confirmed two important points on the Agenda for discussion would be Financial Accounts (item 2) and Gym membership repricing(item 10).

The Chair then handed over to Jenny Simpson of Wylie & Bisset to present the Accounts.

3.2018/2019 Annual Accounts, Financial Statements, Trustee Report, External Auditor’s Management letter and Representation Letter

4.JS presented the Financial Statements, Trustee Report and External Auditor’s Management letter for the year ended 31 March 2019, confirming these were discussed in full at the Finance, Audit and Risk (FAR)Meeting on 6thAugust 2019.

There are two sets of accounts; East Renfrewshire Culture and Leisure Ltd (ERCL) and East Renfrewshire Culture and Leisure (Trading) which has remained dormant throughout the financial year.

JS confirmed that the accounts were prepared according to charity rules and was a clean audit.

During the discussion of the Trustee Report –Statement of Trustees Responsibilities it was agreed to amend the comment on P4 regarding Key Management Personnel.

KS advised she would refine and confirm in advance of the accounts being signed.

Post meeting note:this was agreed to read “The remuneration for senior staff is set at the levels prescribed in the grading and job evaluation process set out by ERC and adopted by ERCL, and managed within the provisions of the Board Charter.”

Chair (GJ) provided an overview of the accounts discussion, noted that due diligence had been undertaken through the scrutiny of both the FAR and auditors, and asked the Board to approve the accounts.

The Board unanimously approved the Annual Accounts. .

JS left the meeting after agenda item 2.

3.Board of AppointmentERCL (Trading) Ltd –GJ

It was recommended that Andy Allan is appointed to the board of the dormant Company, East Renfrewshire Culture & Leisure (Trading) Ltd and this was agreed by the Board.

4.Minutes of the Meeting of 6 June 2019

The minute of the meeting of 6 June 2019 is accepted as true and accurate.

The Board requested that AMcR review the style and content of subsequent minutes.

5.Matters Arising

Staff Training
The first staff engagement survey is in progress with the current planned timeline aimed at getting outputs to be available for either the October away day or the November Board Meeting.

Proposed new Eastwood Leisure Centre

AMcR confirmed there was no update from Andy Cahill in ERC Environment.

It was noted that it was proposed by ERC that a steering group with key stakeholders would be set up, and a further update would be provided at October away day.

6.Swimming Development Framework Presentation

RH provided an update on the Swimming Development Framework.

The Chair thanked RH for his presentation at which point RH left the meeting.

7.Chief Executive’s Q1 Scorecard & Business Performance Update

AMcR presented the Q1 performance results.

A discussion took place regarding the performance in the period.

JF asked about the extent of the Trust’s activities in relation to a number of areas not included in the Trust’s portfolio by the Council at its launch.

It was agreed that the current approach to culture and leisure in the areas was fragmented and offered a less-than ideal customer experience and both ERC and the Trust needed a shared vision for culture and sport (facilities, activities, programmes)

The board approved that an invitation from the Chair to the leader of the council would be made to open dialogue.

8.Report by the Chair (AA) of the Finance, Audit and Risk Committee (FAR)

The FAR Chair provided a summary of the activities which took place at the FAR meeting held on 6thAugust.

An overview of the Quarter 1 financials was provided by KS, noting that to date there was similar trends to the prior year.

The Board approved report by the Chair of the FAR.

9.Spending Pressures for 2020/21

The Board is asked to review and approve the spending pressures for onward submission to the Council to support an additional service fee for 2020/21.

The Board discussed and approved the spending pressures for submission to the Council for consideration.

10.Gym Membership

The Board considered a proposal regarding changes (mainly reductions) in gym pricing.

The proposal was approved.

The Board approved the proposal.

11.ERCL / ERC Service Level Update

Revised SLAs in draft form at present with the aim of finalising in the next calendar month

12.Press and PR -

issued separately

13.AOCB

No other competent business was reported.

Next meeting agreed for 19 November 2019

You can read the posted Agenda here -

www.ercultureandleisure.org/CHttpHandler.ashx?id=25334&p=0

You can read the posted minutes here -

www.ercultureandleisure.org/CHttpHandler.ashx?id=25333&p=0

22/10/2019

Freedom of Information Request submitted via ERC On Line facility -


Freedom of Information Request


This Freedom of Information request is in regard to all Documents/reports/papers/notes held and mentioned/referred to in the Minute of a Meeting of the Board of Trustees of East Renfrewshire Culture and Leisure Trust (ERCLT) in The Foundry, Barrhead on Tuesday 20th August 2019 at 3.30pm.


These meetings are held in secret and members of the public/East Renfrewshire Residents/ Council Tax Payers cannot attend.


No documents/reports/papers/notes etc referred to are attached to and/or published with the agenda/minutes -


'- 2018/2019 Annual Accounts, Financial Statements, Trustee Report, External Auditor’s Management letter and Representation Letter

- 4.JS presented the Financial Statements, Trustee Report and External Auditor’s Management letter for the year ended 31 March 2019, confirming these were discussed in full at the Finance, Audit and Risk (FAR)Meeting on 6thAugust 2019.


- Chief Executive’s Q1 Scorecard & Business Performance Update


- The FAR Chair provided a summary of the activities which took place at the FAR meeting held on 6thAugust.

- An overview of the Quarter 1 financials was provided by KS, noting that to date there was similar trends to the prior year.

- The Board approved report by the Chair of the FAR.


- The Board is asked to review and approve the spending pressures for onward submission to the Council to support an additional service fee for 2020/21.


- It was agreed that the current approach to culture and leisure in the areas was fragmented and offered a less-than ideal customer experience and both ERC and the Trust needed a shared vision for culture and sport (facilities, activities, programmes)The board approved that an invitation from the Chair to the leader of the council would be made to open dialogue.


- The Board discussed and approved the spending pressures for submission to the Council for consideration.


- 12.Press and PR - issued separately '



Please provide all documents/reports/papers/notes held by ERCLT regarding -


- 2018/2019

Annual Accounts,

Financial Statements,

Trustee Report,

External Auditor’s Management letter and

Representation Letter


- Chief Executive’s Q1 Scorecard & Business Performance Update



- The summary provided by the FAR Chair of the activities which took place at the FAR meeting held on 6thAugust.


- The overview of the Quarter 1 financials provided by KS, noting that to date there was similar trends to the prior year.

- Spending pressures for onward submission to the Council to support an additional service fee for 2020/21.


- The agreement that the current approach to culture and leisure in the areas was fragmented and offered a less-than ideal customer experience


- The invitation from the Chair to the leader of the council would be made to open dialogue.


- Spending pressures discussed and approved by the Board for submission to the Council for consideration


- Documents and reports issued separately regarding Press and PR.


Electronic copies are acceptable to me.

------ Original Message ------
From: "McReavy, Anthony" < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Sent: Thursday, 24 Oct, 2019 At 11:46
Subject: RE: [SUSPECTED SPAM] Trust Board Meetings

The most recent Trust Board Meetings were:-


· 4th June (Eastwood Hse)


· 20th August (Barrhead Foundry)

The next meeting is scheduled for 19th November, location to be confirmed. There are no plans to publish agendas on our website prior to meetings.

Regards,
Anthony

Sent: 23 September 2019 14:47
To: McReavy, Anthony
Subject: [SUSPECTED SPAM] Trust Board Meetings

Hi

The last Trust Board minutes posted on the ERCLT website are for 26 February 2019.

Would appreciate if you would give the date, time and location of the next Trust Board Meeting and the date/location for any meetings held since 26 February 2019.

Would also appreciate if you can confirm the Agenda for any meetings will be published on the Trust Website before the said meeting.

(In light of the recent FOI review decision to publish the June 2019 agenda by Gerry Mahon, Chief Officer - Legal & Procurement, Chief Executive Department, East Renfrewshire Council).

Thanks