Information from Freedom of Information request.

The letter from Prof Jarvie referred in the emails has previously been posted.


From: Burgess, Angela
Sent: 04 September 2019 10:52
To: Buchanan, Tony (Cllr)
Subject: Letter attached from Grant Jarvie

Dear Councillor Buchanan

Please find attached a letter from Grant Jarvie.

Kind regards

Angela
Angela Burgess
Senior Business Support Assistant
East Renfrewshire Culture and Leisure Limited


From: "Pettigrew, Margaret" < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Date: Thursday, 5 September 2019 at 13:55
To: Grant Jarvie
Subject: EAST RENFREWSHIRE CULTURE & LEISURE LTD
 
Dear Mr Jarvie
 
Councillor Tony Buchanan has asked me to acknowledge receipt of your letter dated 4 September 2019 and to confirm he is happy to meet with you to discuss its content.
 
Councillor Buchanan has suggested Thursday, 26 September 2019 at 11.00 am as a possible date and time for this meeting.
 
Please let me know if this date is suitable.
 
Kind regards
 
Margaret Pettigrew
Members Services Officer/Leader's Secretary
Members Services/Corporate and Community Services
East Renfrewshire Council HQ, Giffnock, G46 6UG


From: McReavy, Anthony
Sent: 06 September 2019 10:50
To: Shaw, Mhairi < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >; McMillan, Lorraine < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Subject: FW: Letter attached from Grant Jarvie

Dear Mhairi and Lorraine,

After the discussion initiated by Cllr. Fletcher at the most recent ERCL board meeting, please find attached the letter the Chair was tasked with sending to the Leader to initiate discussions about the shared vision for culture and leisure in East Renfrewshire.

Kind regards,
Anthony


From: JARVIE Grant
Sent: 12 September 2019 06:08
To: Pettigrew, Margaret < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >; McReavy, Anthony < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Subject: Re: EAST RENFREWSHIRE CULTURE & LEISURE LTD
 
Dear Councillor Buchanan and Margaret, 
 
I greatly appreciate your response to my letter and the invitation to meet and I look forward to doing so.
 
Unfortunately on the date offered I am in London on University business and I wonder if any of the following days would be suitable in terms of your diary.
 
20th September anytime
24th September anytime between 11 and 4pm
I am out of the country 29th September until 21st October
29th, 30th 31st October anytime
 
Once again, many thanks for getting in touch.
 
Grant
 Grant Jarvie 


From: "Pettigrew, Margaret" < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Date: Friday, 13 September 2019 at 13:58
To: JARVIE Grant
Subject: RE: EAST RENFREWSHIRE CULTURE & LEISURE LTD

Dear Grant
 
Councillor Buchanan has advised me that he would be happy to meet with you at 11.00 am on Thursday, 31 October 2019 in his office
 
I look forward to hearing from you.
 
Regards
 
Margaret Pettigrew
Members Services Officer/Leader's Secretary
Members Services/Corporate and Community Services
East Renfrewshire Council HQ, Giffnock, G46 6UG




From: JARVIE Grant
Sent: 29 October 2019 17:26
To: Pettigrew, Margaret < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Subject: Re: EAST RENFREWSHIRE CULTURE & LEISURE LTD

Dear Margaret,

Just confirming that I am looking forward to meeting Councillor Buchanan on Thursday at 11.00am in his office at East Renfrewshire Council HQ Giffnock.

Regards
Grant
Grant Jarvie
Chair and Professor  Academy of Sport
University of Edinburgh | Moray House School of Education and Sport | St Leonard’s Land | Holyrood Road | Edinburgh EH8 8AQ | Scotland UK. 
& University of Toronto

Recent Book: Sport, Culture and Society
Summer School 2019: Global Sport
Online Course 2019: Football More than a Game


Hi Tony

Email from Grant Jarvie just confirming his meeting with you tomorrow at 11.00 am

Margaret Pettigrew
Members Services Officer/Leader's Secretary
Members Services/Corporate and Community Services
East Renfrewshire Council HQ, Giffnock, G46 6UG
 

 
Dear Margaret

I appreciate the opportunity and look forward to meeting you all.
See you on the 31st October @ 11am.

Please excuse the short reply - currently out of country.

Grant
Sent from my iPhone

Presumably the meeting did take place at 11.00 am on Thursday, 31 October 2019 in Council Leader Cllr Tony Buchanan's office.

No details of who all attended and no agenda/minutes have been published.


Charity or Secret Society?

From below FOI response -

1. The persons attending the meeting were

Councillor Tony Buchanan, Leader of East Renfrewshire Council

and

Professor Grant Jarvie, Chair of East Renfrewshire Culture and Leisure Trust.


2. This information is not held.

3. All information of the sort requested by you and held by council officers has already been provided to you by Mr Maxwell in his response to you of 28 January.

4. All information of the sort requested by you and held by council officers has already been provided to you by Mr Maxwell in his response to you of 28 January.

Charity or Secret Society?


------ Original Message ------
From: "Daly, Eamonn" < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Sent: Friday, 14 Feb, 2020 At 15:29
Subject: Freedom of Information Request - Ref FOI/20/21

I refer to your recent request in terms of the Freedom of Information (Scotland) Act as undernoted:-

This request is for ERC not the Leisure Trust.

This Freedom of Information request refers to the meeting concerning the East Renfrewshire Culture & Leisure Trust(ERCLT) held at 11.00 am on Thursday, 31 October 2019 in Council Leader Cllr Tony Buchanan's office, Council HQ.

1. Please provide names/details of meeting attendees.
2. Please provide agenda/minutes for the meeting.
3. Please provide all letters/documents/reports/information/notes/emails presented at/connected with the meeting.
4. Please provide all letters/Documents/reports/information/notes/emails concerning/as a result of the meeting, produced after the meeting (to date).


In response to your request I would advise as follows:-

1. The persons attending the meeting were Councillor Tony Buchanan, Leader of East Renfrewshire Council and Professor Grant Jarvie, Chair of East Renfrewshire Culture and Leisure Trust.

2. This information is not held.

3. All information of the sort requested by you and held by council officers has already been provided to you by Mr Maxwell in his response to you of 28 January.

4. All information of the sort requested by you and held by council officers has already been provided to you by Mr Maxwell in his response to you of 28 January.

Under S17 of the FoIS(A) I can confirm that part of the information you have requested is not held.

East Renfrewshire Council offers the opportunity to apply to the Council for a review of how we have dealt with your enquiry. If you wish to proceed to review, please apply in writing within 40 working days to:

Chief Officer - Legal and Procurement
Council Headquarters, Rouken Glen Road
Giffnock G46 6UG

Please mark your letter “Freedom of Information, request for review”, and state the exact nature of the matter you wish to be reviewed.

The review will be carried out within 20 working days of receipt.

If you are dissatisfied with the outcome of the review, you have the right to then appeal to the Scottish Information Commissioner who has extensive powers to investigate such matters. Her address is:

Scottish Information Commissioner
Kinburn Castle
St. Andrews
Fife KY16 9DS

Yours faithfully
Eamonn Daly
Democratic Services Manager
Department of Corporate and Community Services

MINUTE of EAST RENFREWSHIRE COUNCIL
Minute of Meeting held at 7.00pmin the Council Chamber, Council Headquarters, Giffnock, on 18 December 2019

STATEMENTS BY REPRESENTATIVES ON JOINT BOARDS/COMMITTEES

1136.

The following statement was made:-

(a)Councillor Merrick –East Renfrewshire Culture and Leisure Trust

Councillor Merrick reported of an away day that members of the East Renfrewshire Culture and Leisure Trust Board had undertaken to the Emirates Stadium, Glasgow on 12 November 2019.

He also commented that consideration had been given to the Trust’s 2019/20 mid-year performance at the Board’s meeting in November in the course of which he highlighted a number of positive performance statistics achieved by the Trust during the reported period.

The Council noted the statement.

MINUTE of EAST RENFREWSHIRE COUNCIL
Minute of Meeting held at 7.00pmin the Council Chamber, Council Headquarters, Giffnock, on 18 December 2019


EAST RENFREWSHIRE CULTURE AND LEISURE TRUST 2020/21 BUSINESS PLAN

1138.

The Council considered a report by the Director of Education, seeking approval of the East Renfrewshire Culture and Leisure Trust (ERCL) 2020/21 Business Plan, subject to the budget being confirmed at the budget meeting of the Council on 27 February 2020.

A copy of the plan was appended to the report.

The report provided background details about the establishment of the Trust as an independent charity and indicated that the business planning process was outlined in the Services Agreement between the Trust and the Council that vested the Trust with the assets to deliver culture and leisure services on behalf of the Council.

Details of what the business plan identified together with its strategic aims were outlined in the report.

Whilst noting that this was the fifth East Renfrewshire Culture and Leisure Trust Business Plan which gave clear strategic direction that was in accordance with the Council’s strategies, the report highlighted that the plan was supported by detailed operational plans which delivered the Council’s objectives under the Community Plan, Fairer East Ren Plan and Outcome Delivery Plan and would guide the work of the Trust and its staff to deliver high quality services to the residents and communities of East Renfrewshire.

The Council approved the East Renfrewshire Culture and Leisure Trust 2020/21 Business Plan, subject to the budget being confirmed at the meeting of the Council on 27 February 2020.

MINUTE of EAST RENFREWSHIRE COUNCIL
Minute of Meeting held at 7.00pmin the Council Chamber, Council Headquarters, Giffnock, on 18 December 2019

EASTWOOD LEISURE CENTRE AND EASTWOOD PARK MASTERPLAN

1141.

Under reference to the Minute of the meeting of the Council of 26 June 2019 (Page 875, Item 937 refers) when it was agreed amongst other things that the Director of Environment report back as soon as possible in relation to the new leisure centre and theatre,the Council considered a report by the Director of Environment, providing an update on the current position in relation to the development of an Eastwood Park Masterplan and the delivery of an Eastwood Park Leisure Centre and Theatre.

A copy of the vision and masterplan was appended to the report.

Whilst noting the background of the project, the report referred to the consultant’s report which was appended to the report and which reflected the position at around June 2019.

However, it was noted that since that date the Council had approved Local Development Plan2 (LDP2)for publication and consultation and further discussions had taken place between the Council and the consultants with regard to the various possibilities and the detailed potential implications of each of them.

The report emphasised that the consultant’s report was much wider than simply a proposal for a leisure centre and theatre in Eastwood Park and was aspirational as it considered a vision and identity for Eastwood Park in the future including potential options for all the buildings and land within Eastwood Park to optimise the future of the park.

The report identified a wide range of options which for presentational purposes were grouped into 4 main options along with a separate list of enhancement opportunities.

Noting that these were simply presented as options from the consultants for the Council to consider and were not firm recommendations nor were any of the 4 groupings mutually exclusive, the report indicated that they were merely suggestions/possibilities and that a range of options could be selected or indeed alternative options selected.

Given that this was a complex matter involving options, costs and phasing, the report proposed that a cross party member and officer working group(including Elected Member Trust representation)be established to consider the consultant’s report and report back to the Council in due course with firm recommendations on the way forward.

The priority for the working group would be to make recommendations to the Council around the leisure centre and theatre with wider master planning issues following at a later date if necessary.

Furthermore, it was proposed that the Chief Executive of the Leisure Trust be part of the group.

It was noted that the overall representation from the Trust would ensure that any proposals reflected the developing vision and relationship between the Trust and the Council and that the project and the Trust Business Plan were aligned.

The report further proposed to continue to use support from the existing consultants to assist the member/officer working group to move the project at pace on to the next stage.

Details of the proposed timescale associated with the process were outlined in the report.

Councillor Buchanan proposed that the joint member/officer working group should comprise

himself as Leader of the Council;

the Council’s 4 elected Members who sit on the Trust Board;

the Chief Executive of the Leisure Trust;

one unelected member of the Trust Board; and

Councillor Wallace.

In reply to a question by Councillor Devlin, the Democratic Services Manager clarified that in the event of a vote taking place at the future meeting of the Council in relation to the project, the four elected Members of the Trust Board would be able to participate in such a vote and that there would be no conflict of interest.

Councillor Swift having congratulated the Council for excluding Shawfarm and Broomburn Parks as potential sites for the proposed leisure centre and commended officers for the amount of work that had gone into preparing the report, the Council:-

(a)noted the current position with regard to the Eastwood Leisure Centre and Eastwood Park Masterplan;

(b)approved the proposal to establish a joint member/officer working group with Elected Member representation from the LeisureTrust; and

(c)agreed that the member/officer working group would be comprised of the following:-

Provost Jim Fletcher;
Councillor Tony Buchanan(Leader);
Councillor Barbara Grant;
Councillor Colm Merrick;
Councillor Paul O’Kane;
Councillor Gordon Wallace;
Chief Executive of ERCLT; and
One unelected member of the Trust Board