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Leisure Trust - Charity or Secret Society?
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TOPIC: Leisure Trust - Charity or Secret Society?

Re: Leisure Trust - Charity or Secret Society? 2 years ago #73

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You can read Agendas/Minutes here -

www.ercultureandleisure.org/about

Re: Leisure Trust - Charity or Secret Society? 1 year, 11 months ago #74

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------ Original Message ------
To: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Sent: Monday, 17 Aug, 2020 At 18:43
Subject: ERCL - Board Meeting Tuesday 18 August 2020

Hi

Would appreciate if you can confirm -

The board meeting scheduled to take place on the 18 August 2020 will take place.

This will be a virtual meeting.

No recording will be taken/available.

Minutes will be available.

A copy of the agenda can be made available as for the previous meeting below.

Thanks


------ Original Message ------
From: "ERCLT Business Support" < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Sent: Tuesday, 18 Aug, 2020 At 15:28
Subject: ERCL - Board Meeting

Thank you for your e-mail dated 17 August 2020.

I can confirm the ERCL board meeting scheduled to take place on the 18 August 2020 has been rescheduled to the 15 September 2020.

Iain Stewart
Support Services Manager
East Renfrewshire Culture and Leisure Limited
www.ercultureandleisure.org

Re: Leisure Trust - Charity or Secret Society? 1 year, 11 months ago #75

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EAST RENFREWSHIRE COUNCIL
CABINET
27 August 2020
Report by Head of Accountancy (Chief Financial Officer)

ESTIMATED REVENUE BUDGET OUT-TURN 2020/21

Agenda Item 6

Extract from -

BUDGET MONITORING REPORTS PERIOD 3 As at 30 June 2020

Culture and Leisure Services

(£2,052,300 overspend)

It is estimated that additional support will be required to be provided to East Renfrewshire Culture & Leisure (ERCL) based on the current assumption that facilities will remain closed until September/October (£2,166k). This is partially offset by savings projected in utility costs arising from the closure of facilities until that time and the removal of the carbon reduction scheme total (£114k).

Re: Leisure Trust - Charity or Secret Society? 1 year, 11 months ago #76

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You may be interested(or not) in reading this -

chiefexecutiveblog

Author: CE East Renfrewshire Culture and Leisure

Anthony’s blog

Link -

chiefexecutiveblog.wordpress.com/author/erclchiefexec/


Anthony McReavy (Chief Executive)

Formerly a museum curator, Anthony has managed local and regional museums and galleries. He has also led a number of capital projects in the arts and heritage sector. These include the Scottish Football Museum (2000), and two shortlisted for the Museum of the Year award: the award-winning Kelvingrove New Century Project (2006), and the Centre for New Enlightenment (2007), an innovative education and outreach programme for young people. Kelvingrove was the largest lottery-funded project in Scottish history, later surpassed by the Riverside Museum (European Museum of the Year, 2013), for which Anthony led the fundraising campaign.

Before joining East Renfrewshire Culture and Leisure, he was Director of Development at the University of Hull, securing the largest philanthropic donation in the University's 90 year history to build a £25m medical school building. He was a director of Hull2017 UK City of Culture, and has been a director of one of the largest leisure trusts in the country, Glasgow Life, and of the Royal Zoological Society of Scotland. He is a Fellow of the Royal Society of Arts, and of the Chartered Management Institute, and is currently a director of Hull Truck Theatre and Chair of VOCAL, the association for culture and leisure managers in Scotland.

Re: Leisure Trust - Charity or Secret Society? 1 year, 10 months ago #77

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East Renfrewshire Culture & Leisure Ltd
(A company which is a Scottish Charity (Scottish Charity Number SC0045726) incorporated in Scotland under the Companies Act with company number SC486489)

Minute of a Meeting of the Board of Trustees of East Renfrewshire Culture and Leisure Ltd.

Tuesday 15thSeptember 2020 at 2.00pm on Microsoft Teams

Present:Professor Grant Jarvie (Chair) (GJ)
Andrew Allan (AA)
Councillor Barbara Grant (BG)
Steven Larkin (SL)
Councillor Colm Merrick (CM)
Councillor Paul O’Kane (PO’K)
Dr Noreen Siddiqui(NS)
Rob Crusher (RC)
Provost Jim Fletcher (JF) (part)

Attending:Anthony McReavy, Chief Executive (AMcR)
Karen Storie, Director of Finance and Commercial Services (KS)
Mhairi Shaw Director of Education, ERC (MS)
Margaret McCrossan, Head of Accountancy,ERC,(MMcC)
Robert Hammond,Head of Operations(RH)
Ian Pye, Head of Sportsand Physical Activity(IP)
Moira McFadden, Head of Communities and Arts(MMcF)
Scott Simpson, Head of Librariesand Information Systems(SS)
Jude Smith, Marketing Manager(JS)
Jenny Simpson (Wylie & Bisset) (JS) in part
Angela Burgess, Minutes

1.Welcome& Introductions
The Chair welcomed everyone to the meeting.

GJ asked if item 11 Procurement Exemption could be discussed after item 5 Matters Arising giving more time to discuss item 10 Budget Planning 2021/22. This was agreed.

2.Preliminaries (Including Apologies, Declarations of Interest and Quorum)
No apologies were received.

The Chair confirmed no Declarations of Interest and the meeting was Quorum.

3.Minutes of 23rd June were agreed and approved.

4.Matters Arising
All matters were completed or actioned.

11.Procurement Exemption
Work is progressing to direct award the contract for supply of library books to Askews & Holts.

Spending on library books over the last 5 years has varied, but the expectation is that spend will be in the region of around £80-90k per year and operating within the approved budget.

As the annual value exceeds £50k and ERCL procurement standing orders states all contracts with an annual value of £50,000 must be approved by the ERCLT Board as per the Board Charter.

The Board is asked to approve the procurement exemption as noted above, which will allow the award of the contract for library book supply to Askews & Holts Library Services.

The Board approved this.

5.2019/2020Annual Accounts, Financial Statements, Trustee Report, External Auditor’s Management letter, ERCL response and Representation Letter and ERC Letter of Comfort

JS presented the Financial Statements, Trustee Report and External Auditor’s Management letter for the year ended 31 March 2020, confirming these were discussed in full at the Finance, Audit and Risk (FAR)Meeting on 4th August 2020.

There was a slight change to the final figures due to the pension valuation being changed after the FAR meeting.

There are two sets of accounts; East Renfrewshire Culture and Leisure Ltd (ERCL) and East Renfrewshire Culture and Leisure (Trading) which has remained dormant throughout the financial year.

JS confirmed that the accounts were prepared according to charity rules and was a clean audit.

Audit Recommendations from prior year

Management Accounts – Robust balance sheets are still not available on a regular basis. KS advised this is dependent on ERC Finance,and she will work with ERC with the aim of being in place this financial year.

Board of Directors (Trading Company) – the trading company remains dormant and there is no intention for it to trade in the near future.
No further action required.

Trustees Attendance at Meetings – All trustees had satisfactory attendance at Board meetings during the year. No further action required.

There were no new recommendations to management during the current year.

The Board approved the Annual Accounts and the Letter of Representation.

JS wanted to thank KS and her team for all information provided while working under the COVID 19 pandemic restrictions.

AMcR asked if JS would like to speak to Trustees without the Management team being present but this was declined.

JS left the meeting after agenda item 5.

KS advised she would arrange for the latest documents to be delivered and collected as required for signatures.

AA asked if he could have a hard copy of the annual accounts.

KS will arrange this.

6.Holiday Programme Presentation

IP gave a presentation of the holiday programme for key worker and vulnerable children during the school summer holidays.

Staff had to create a new model from previous years due to the pandemicas the numbers of children had to be limited.

The programmes were run in three schools with modern facilities and many large areas to adhere to social distancing and keeping the children and staff safe.

ERC Education, HSCP, Education Psychological Services, Family First and Children 1st all assisted with getting the most vulnerable children on these programmes and the feedback from parents was very positive.

IP wanted to thank all the staff involved in these programmes from staff across all sections of the trust, Janitors, cleaners and catering staff as these programmes wouldn’t be a success without them.

In total 406 children participated during the 6 weeks.

Board members congratulated IP and his team for a very successful programme.

MS wanted to note that with Education and the Trust working in close partnership it took pressure away from teaching staff and also offered free essential childcare for key workers.

BG asked about the funding for this project.

KS stated that both the Trust and Education had budget to support the resources required for these programmes.

AMcR said running these programmes with integrated Trust services was very successful and gave children a flavour of different activities.

7.Chief Executive’s Q1 Scorecard and Business Performance Update

AMcR gave an overview but did state as we have been closed since March performance metrics were predictably sitting as red.

Change Projects and phased return include:
Summer Holiday Programme

Click and Collect in 2 libraries

Online fitness classes

Barrhead Foundry and Eastwood Park Leisure gym, fitness classes and swimming reopened Sept 20 at a reduced capacity

Rebuild of the Leisure Management System

Development of an Online booking App – in working progress

Sports Development will start classes next week in Maidenhill Primary.

Other libraries will open at end of September

Holiday Programme during October School Holiday

Dance Groups back in halls next week

Some of the Capital Programmes have continued during lockdown:

Clarkston Library refurbishment should be completed by 5thOctober

Theatre has been refurbished with chairs recovered, new flooring and painted

Eastwood Park Leisure changing rooms are in the process of beingrefurbished

Eastwood Park Masterplan – steering group has met and it is now progressing to next stage.

AMcR will liaise with ERC Environment to present to the Board.

AMcR updated the Board on staff situations.

Some staff started back the week before the 2 centres opened and they were delighted to be back and were very positive and energetic and this has continued after opening.

Customers have also complimented us on the planning for opening the centres safely.

Some staff remain on furlough with most planned to be back before the end of October.

Most of the fitness classes are full and gyms are running at 60-70%.

As the capacity is much reduced this is more like 30% of normal attendance.

Community Halls remain closed but as this is affecting people’s businesses we are working to get them back safely.

First Direct Debit payment for gym members will be mid-November.

SL asked about communication with staff still on furlough.

AMcR confirmed Managers are maintaining contact with staff and he has sent a letter updating them of the re-opening journey plan last week.

8.Report by the Chair (AA) of the Finance, Audit and Risk Committee (FAR)

The FAR Chair provided a summary of the activities which took place at the FAR meeting held on 4thAugust.

The Board approved the report by the Chair of the FAR.

9.Spending Pressures for 2020/21

The Board is asked to review and approve the spending pressures for onward submission to the Council to support an additional service fee for 2021/22.

The Board discussed and approved the spending pressures for submission to the Council for consideration.

10.Budget Planning 2021/22

There was a discussion about budget planning and the need for possible service reduction in the light of the forecast budget deficits for 2020/21 and 2021/22, due to Covid 19.

SL reminded the Board of the agreements with the Trade s.

The Board stated they would not countenance consultation in relation to job losses, and the Executive Team was authorised to begin scenario planning in relation to possible service reduction, but further discussion with the Council was necessary and welcomed.

11.Discussed earlier in the meeting

12.ERCLT Service Level Agreements with ERC

This will be monitored and picked up at a later date.

13.Press and PR - issued separately

14.AOCB
No other competent business was reported.

Next meeting agreed for 17 November 2020

Action Points Item/Action /By

5
2019/20 Annual Accounts – KS will arrange for documents to be signed and a hard copy sent to AA - KS

7
Eastwood Masterplan – Arrange briefing session to Board with Environment Dept - AMcR

10
Budget Planning 2021/22 –Further discussion required at separate meeting - AMcR

You can find the actual minutes here on ERCLT website -

www.ercultureandleisure.org/CHttpHandler.ashx?id=26547&p=0

You can find previous Agendas/Minutes here on ERCLT website -

www.ercultureandleisure.org/about

Re: Leisure Trust - Charity or Secret Society? 1 year, 10 months ago #78

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Refers to Trust Board Meeting Minutes 4 March 2020.

Contact: Anthony McReavy
Tel: 0141 577 3900
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Date: 14 September 2020

East Renfrewshire Culture & Leisure Limited
St John’s Campus
Ground Floor
18 Commercial Road
Barrhead
G78 1AJ


FREEDOM OF INFORMATION - 101002303398

I am writing to you in response to your recent Freedom of Information request.

1. The discussion regarding the agreement of a shared vision with the Council for culture and leisure services / Chair’s letter to the Leader of the Council to arrange a future meeting

- the robust discussion - Information not held

- the shared vision - Information not held

- the letter/future meeting/reply - initial correspondence has already been
provided to the correspondent. No other information held.

- the items the Board wish him to discuss at this meeting - Information not held

2. Please provide the requested information regarding

- the Outturn forecast - This is withheld under Section 33(1)(b) (Commercial
interests and the economy) of the Freedom Of Information (Scotland) Act.

- the revised Budget - This is withheld under Section 33(1)(b) (Commercial
interests and the economy) of the Freedom Of Information (Scotland) Act.

- the 4 February FAR meeting - I do not know what information put before the
board is being referred to? There was a verbal update by the FAR Chair

- the Whistle-blowing Policy - Information not held. This is yet to be produced and agreed.

3. Please provide the requested information regarding Away Day Follow-up (including costs) - The cost of the away day was £1111.84 for venue hire

4. New Leisure Centre. Please provide the requested information regarding

- representation from the Trust. - ‘Trust Representation’ was in the form of
representatives of the Trust attending the meeting: Trustees Jim Fletcher,
Barbara Grant, Paul O’Kane and Colm Merrick; and ERCL CEO Anthony
McReavy

- group meetings attended by Trust representatives - The group has only met
twice to date: 12th March and 13th August

- ideas for the centre - Trust ideas are not recorded.

5 Please provide the requested information regarding the presentation by Head of Communities and Arts (Slides/report) - Presentation attached

6. Please provide the requested information regarding Q3 Scorecard and Business Performance Update - This is withheld under Section 33(1)(b) (Commercial interests and the economy) of the Freedom of Information (Scotland) Act.

7. Please provide the requested information regarding 2019-20 Q3 Financials and Commentary/overview - This is withheld under Section 33(1)(b) (Commercial interests and the economy) of the Freedom of Information (Scotland) Act.

8. Please provide the requested information regarding 2020-2021 Draft Budget
Update -
This budget is draft, and withheld under Section 33(1)(b) (Commercial interests and the economy) of the Freedom of Information (Scotland) Act.

- the change to the issued paper / reasons for the £30k savings - ERC cancelled a rental agreement in relation to space in the Foundry

- Budget strategy Group further consideration of funding - This information is not held

9. Please provide the requested information regarding these Financial Policies

- The Contract Standing Orders - (Attached)

- The Reserves Policy - (Attached)

10. Please provide the requested information regarding 2019/2020 Pension Valuation

Financial Assumptions - (Attached)

11. Please provide the requested information regarding Best Value Review of the Trust

- This is an ERC document and has been published on ERC website

I now regard this matter closed. However, if you should wish to apply for a review of how we have dealt with your enquiry, please apply in writing within 40 working days to:
Chief Officer (Legal and Procurement)
Council Headquarters
Rouken Glen Road
Giffnock
G46 6UG

Yours sincerely
Anthony McReavy
Chief Executive
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