There was a lot of information. A few other emails just to tidy up for the moment -
From: Fordyce, Vanessa
Sent: 25 February 2020 11:33
To: Daly, Eamonn <
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Subject: Webcasting Current Tender Documents
Hi Eamonn / Clare,
Please find attached previous documentation for the current webcasting contract, I have included the previous strategy, ITT and Tendering information pack.
Please review these documents and take notes as to where you think updates / changes / ammendments to the new contract will be required.
I have also attached an updated strategy document this will have to be completed and signed off prior to a tender being issued.
Vanessa Fordyce
Procurement Category Manager
Corporate Procurement Section
26/05/2020 16:21
To: Fordyce, Vanessa Cc: Daly, Eamonn
Hi Vanessa / Eamonn
I am happy to authorise this exemption.
Vanessa – can you add details to the register / folder area.
Regards
Debbie Hill
Chief Procurement Officer
Kisoran public-i
27/05/2020 11:12
Hi Eamonn,
Thanks for reading my email…good to know
In all honesty, an oversight on my part… so thank you for raising it.
We briefly spoke about longer archive periods so I wanted to give you a slightly longer term.
On first thoughts I managed to fit in the 24-month period. But then I thought if I really wanted to impress you, I should go the whole way and hence I reworded the paragraph to “indefinite”.
I hadn’t altered any of the pricing or calculations so I didn’t think to double check the details below, which is why the ’24-months’ still shows on the bullet point list.
For clarity, I’m offering an indefinite archive period. Note, I have now corrected the scope on my original email below.
Kind regards,
Kisoran Moodley
Client Contracts Manager
From: Daly, Eamonn <
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Sent: 27 May 2020 09:02
To: Kisoran public-i
Subject: RE: Webcasting Renewal 2020
Morning Kisoran
Thanks for this.
Can I just check something?
Para 2 of your email suggests unlimited archiving as long as we are with public-I but in the bulleted list below it states 24 month archiving.
Can you advise which is correct?
Once I hear from you we can move things forward.
Thanks
Eamonn
Eamonn Daly
Democratic Services Manager
Department of Corporate and Community Services
Fordyce, Vanessa <
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23/06/2020 12:11
Hi Eamonn,
Yes your webcasting exemption was agreed by Debbie on the 26th of May, we essentially just want to follow up with the direct bid document to cover you in terms of SLA / any chances to the current contract etc.
However Debbie has procurement manager has agreed due to the current covid situation the contract can continue with public I just now as the risk of moving to another supplier wouldn’t work with the current climate
Vanessa Fordyce
Procurement Category Manager
Corporate Procurement Section
From: Daly, Eamonn <
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Sent: 23 June 2020 12:09
To: Fordyce, Vanessa <
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Subject: RE: webcast contract
OK
I’m finishing on Friday for holidays and will be busy between now and the end of the week with the Integration Joint Board and the Council meetings.
Is it OK for me to go back to the company and tell them we are definitely going ahead but that there will be a delay in getting the documentation out to them?
Eamonn
Eamonn Daly
Democratic Services Manager
Department of Corporate and Community Services
From: Hutchison, Linda
To: Dick, Sharon
Cc: Daly, Eamonn
Subject: RE: East Ren Webcasting
Date: 14 July 2020 10:49:45
Thank you for the update Sharon
Linda
From: Dick, Sharon <
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Sent: 14 July 2020 10:47
To: Hutchison, Linda <
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Cc: Daly, Eamonn <
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Subject: RE: East Ren Webcasting
Hi Linda,
I’ve spoken to Vanessa and Eamonn and then followed up with Claire.
Claire does not have all the ICT requirements documented, she had been planning a meeting with Eamonn on Monday.
I’ve updated that we are unlikely to have that length of time so she
has committed to complete today if required. Claire has confirmed that she will phone Vanessa now to agree way forward to ensure contract does not incur this additional cost.
Kind regards,
Sharon
To: Hutchison, Linda; Fordyce, Vanessa; Dick, Sharon
Cc: Daly, Eamonn
Subject: RE: East Ren Webcasting
Date: 14 July 2020 23:46:02
Hello all –
This is 95% ready to go – I just need a proof read in the morning and quick chat with Cathie before adding in the info sec – as I just need her to sense check set requirements or document
(I’ve booked the chat in for 8:30am).
If anyone wants to make amends please can you track change and send back to me.
AND
Vanessa – I need you to confirm the amount that the exemption was agreed for to check that we are not going to breach it, I never saw the exemption – I think it was agreed between Eamonn and Gerry directly – but I need to know to allow me to include a capped figure (which we’ve done before) that will allow us wiggle room if we want to buy extra broadcast hours or look at Teams integration.
I’m in solid back to back meetings tomorrow, and manning the office – but will keep an eye out, then once the final piece of info comes through will send full doc back to Vanessa to issue
Thanks
Clare
Clare Dillon
IT Business Relationship Manager
Corporate & Community Services and HSCP
From: Dillon, Clare
To: Fordyce, Vanessa
Cc: Dick, Sharon; Daly, Eamonn
Subject: RE: East Ren Webcasting
Date: 15 July 2020 09:49:17
Thanks Vanessa.
Final version attached for the supplier, all that is missing is the tender reference number.
If you need me to issue give me a shout.
Clare
From: Fordyce, Vanessa <
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Sent: 15 July 2020 09:29
To: Dillon, Clare <
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Cc: Dick, Sharon <
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Subject: RE: East Ren Webcasting
Hi Clare,
The Exemption Debbie approved was for a total of £48,000 this was based on 3 years plus 1 so the figure you may now wish to award may differ however cannot go over the £48,000.
Vanessa Fordyce
Procurement Category Manager
Corporate Procurement Section