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Councillors and Eastwood Park Masterplan cross party member and officer working group
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TOPIC: Councillors and Eastwood Park Masterplan cross party member and officer working group

Re: Councillors and Eastwood Park Masterplan cross party member and officer working group 1 year, 3 months ago #31

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FOI On Line 2/10/2020

101002334853

Hi


East Renfrewshire Culture and Leisure Trust


This Freedom of Information request concerns the Eastwood Leisure Centre and Eastwood Park Masterplan Working Group and regarding the information referred to in these reports -

EAST RENFREWSHIRE COUNCIL
CABINET
10 SEPTEMBER 2020
Report by Director of Education
EAST RENFREWSHIRE CULTURE AND LEISURE END-YEAR REPORT 2019-2020

12.The vision for ERCL “is to be the highest-performing Leisure Trust in Scotland”. Action continues to be taken to improve performance further and modernise service delivery.
The Eastwood Leisure Centre and Eastwood Park Masterplan Working Group, chaired by the Leader of the Council, met in March and agreed the development of the brief for the project to be progressed by the client team.
Work has been ongoing during lockdown and the next meeting of the group is being arranged.


and


Report to Cabinet Meeting 10 September 2020 -
East Renfrewshire Culture & Leisure Limited
Balanced Scorecard For the quarter ended 31 March 2020

Eastwood Leisure Centre and Eastwood Park Masterplan Working Group
The first meeting of the Eastwood Leisure Centre and Eastwood Park Masterplan Working Group took place on March 12th.
Chaired by the Leader of the Council, it had with representation from the Trust in the form of independent and Council Trustees, and the Chief Executive.
The group instructed the design team to take forward the development of the brief with the Trust, and fortnightly meetings have been held since then to progress the plans.

Please provide all information (including emails between Trust and Council) held by East Renfrewshire Culture and Leisure Trust regarding


- the brief for the project to be progressed by the client team.

- Details/Terms of Reference/members of the client team

- The ongoing Work during lockdown - minutes/notes/reports/documents

- The instructions to the design team

- Details/Terms of Reference/members of the design team

- The development of the brief

The design team to take forward the development of the brief with the Trust - Agendas/minutes/notes/reports/documents concerning this development with the Trust

Details of fortnightly meetings - Agendas/minutes/notes/reports/documents

Progress of the plans - notes/reports/documents

From: McReavy, Anthony < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Sent: 25 June 2020 10:06
To: Cahill, Andrew < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Subject: Stallan Brand
Importance: High

Hi Andy,

Just a reminder to call Ian at Stallan Brand. Eastwood was discussed at our board this week and I suggested you would be looking to organise a Steering Group in the near future. On that subject, if you would like me to organise it I would be happy to if you are struggling administratively.

All the best,
Anthony
Anthony McReavy FRSA, FCMI
Chief Executive
East Renfrewshire Culture and Leisure Ltd.,



Electronic copies are acceptable.

Thanks

Re: Councillors and Eastwood Park Masterplan cross party member and officer working group 1 year, 3 months ago #32

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East Renfrewshire Culture & Leisure Limited
St John’s Campus
Ground Floor
18 Commercial Road
Barrhead
G78 1AJ

Our Ref: I/FOI/101002334853
Your Ref:
Contact: Anthony McReavy
Tel: 0141 577 3900
Email: businesssupport@ercultureandleisure
Date: 19 October 2020



I am writing with regards to your Freedom of Information Request of 5th October 2020 ref 101002334853.

1.Details/Terms of Reference/members of the client team

- The Client will be East Renfrewshire Council.

No further information is held as per Section 17(1) (Information is not held) of the Freedom of Information (Scotland) Act.

2.The ongoing Work during lockdown - minutes/notes/reports/documents

- not held as per Section 17(1) (Information is not held) of the Freedom of Information (Scotland) Act

3.The instructions to the design team

- not held as per Section 17(1) (Information is not held) of the Freedom of Information (Scotland) Act

4.Details/Terms of Reference/members of the design team

- not held as per Section 17(1) (Information is not held) of the Freedom of Information (Scotland) Act

5.The development of the brief

- not held as per Section 17(1) (Information is not held) of the Freedom of Information (Scotland) Act.

The design team to take forward the development of the brief with the Trust

- Agendas/minutes/notes/reports/documents concerning this development with the Trust

Details of fortnightly meetings - Agendas/minutes/notes/reports/documents

- not held as per Section 17(1) (Information is not held) of the Freedom of Information (Scotland) Act.

Progress of the plans - notes/reports/documents

- not held as per Section 17(1) (Information is not held) of the Freedom of Information (Scotland) Act.

All information held regarding this 'Steering Group' and the organisation

- attached is the only correspondence held in relation to this group

I now regard this matter closed. However, if you should wish to apply for a review of how we have dealt with your enquiry, please apply in writing within 40 working days to:
Chief Officer (Legal and Procurement)
Council Headquarters
Rouken Glen Road
Giffnock G46 6UG,
marking your letter “Freedom of Information, request for review”, and stating the exact nature of the matter you wish to be reviewed.

The review will be carried out within 20 working days of receipt of your appeal.

If you are dissatisfied with the outcome of the review, you then have the right to appeal to the Scottish Information Commissioner who has extensive powers to investigate such matters. His address is:
Scottish Information Commissioner
Kinburn Castle
St. Andrews
Fife KY16 9DS

Yours sincerely
Anthony McReavy
Chief Executive
East Renfrewshire Culture and Leisure Limited

Re: Councillors and Eastwood Park Masterplan cross party member and officer working group 1 year, 3 months ago #33

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From: Cahill, Andrew
Sent: 03 August 2020 17:18
To: Fry, Lesley
Cc: McReavy, Anthony; Ian Harper; Buchanan, Tony (Cllr)
Subject: Eastwood leisure centre

Lesley
Could you look at the possibility of setting up a virtual meeting of the member/officer working group before I go off on 15th August for two weeks annual leave.

Please check Gordon Wallace is available before deciding on a date.

I will sort out the agenda with you in due course including attaching the most recent report from Ian Harper.

Thanks
Andy

From: Fry, Lesley
Sent: 04 August 2020 16:54
To: Buchanan, Tony (Cllr); Daws, Phil; Fletcher, J (Provost); Grant, B (Cllr); Ian Harper; McReavy, Anthony; Merrick, C (Cllr); O'Kane, Paul (Cllr); Shaw, Mhairi; Smith, Graeme5; Wallace, Gordon (Cllr)
Subject: Eastwood Leisure Centre and Eastwood Park Masterplan Working Group - Date for Next Meeting

Importance: High

Good afternoon

I have been asked to arrange the next meeting of the above group.

I’d be obliged if you could let me know if Thursday 13th August around 11.30am would suit (after the Cabinet meeting).

Could you also send me a rough idea of your availability up to Friday 14th August in case 13th doesn’t suit and I can then look for a different date.

The meeting will take place via Teams.

Regards
Lesley
Lesley Fry
Secretary to Director of Environment
East Renfrewshire Council

Re: Councillors and Eastwood Park Masterplan cross party member and officer working group 1 year, 3 months ago #34

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- Above is the only correspondence held in relation to this group ?

You have to marvel at the memories the Leisure Trust members of the Eastwood Park Masterplan cross party member and officer working group have !

They carried out all the work below and all that is recorded is the above 2 emails?????


EAST RENFREWSHIRE COUNCIL
CABINET
10 SEPTEMBER 2020
Report by Director of Education
EAST RENFREWSHIRE CULTURE AND LEISURE END-YEAR REPORT 2019-2020

12.The vision for ERCL “is to be the highest-performing Leisure Trust in Scotland”.

Action continues to be taken to improve performance further and modernise service delivery.

The Eastwood Leisure Centre and Eastwood Park Masterplan Working Group, chaired by the Leader of the Council, met in March and agreed the development of the brief for the project to be progressed by the client team.

Work has been ongoing during lockdown and the next meeting of the group is being arranged.


and

Report to Cabinet Meeting 10 September 2020 -
East Renfrewshire Culture & Leisure Limited
Balanced Scorecard For the quarter ended 31 March 2020

Eastwood Leisure Centre and Eastwood Park Masterplan Working Group
The first meeting of the Eastwood Leisure Centre and Eastwood Park Masterplan

Working Group took place on March 12th.

Chaired by the Leader of the Council, it had with representation from the Trust in the form of independent and Council Trustees, and the Chief Executive.

The group instructed the design team to take forward the development of the brief with the Trust,

and fortnightly meetings have been held since then to progress the plans.

Re: Councillors and Eastwood Park Masterplan cross party member and officer working group 1 year, 3 months ago #35

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------ Original Message ------
To: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Cc: This e-mail address is being protected from spambots. You need JavaScript enabled to view it ; This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Sent: Wednesday, 21 Oct, 2020 At 12:52
Subject: Request for Review - FOI 101002334853 - Leisure Trust - Masterplan Working Group - Brief/Plans/Progress

Chief Officer (Legal and Procurement)
Council Headquarters
Rouken Glen Road
Giffnock
G46 6UG

As instructed by Anthony McReavy, CEO, East Renfrewshire Culture & Leisure Trust(ERCLT) in their email(and letter) dated 19 October 2020 (attached) in response to my FOI request dated 2 October 2020 (attached below) and as Gerry Mahon, The Chief Officer Legal & Procurement, has previously stated that for the Council, FoI is normally a 2 stage process -

'As you will be aware the Council's response to an FOI request does not merely revolve around the initial request but also the review process. It is hoped that any human error in relation to the 1st part of the process is properly remedied at the 2nd stage.'

I wish to request said FOI review.

This is a large and complex project that has been running since 2014 with an approx cost of between £40m - £60m.

It is very difficult to believe that with a project of this size/complexity and cost, that there are only 2 emails of information held by East Renfrewshire Culture and Leisure Trust.

East Renfrewshire Council tax payers must have confidence in this process and in the way it is being carried out.

This amount and complexity of information cannot just be contained in the memory of the Leisure Trust participants. It has to be recorded for reference and accuracy.

If no information is held by the Leisure Trust, how can the workings and decision making process of this group be scrutinised?

It is therefore reasonable to conclude from the attached email information from the Leisure Trust and other public available information referring to the work of the Masterplan Working Group that the Leisure Trust does hold further recorded information etc (emails/reports/documents/notes/agendas/minutes etc) regarding/in the form of -

1. Copy of versions of the Working Group Summary Update Report

2. Meeting Agendas and Minutes for at least 2 meetings held on 13 March 2020 and 13 August 2020

3. Reports from Ian Harper(as it refers to the most recent report, it is reasonable to conclude there is more than 1 report)


'I will sort out the agenda with you in due course including attaching the most recent report from Ian Harper.'


4. Specifications regarding Leisure Centre facilities


'- Ian Harper / Anthony McCreavy to determine final specification for the Leisure Centre facilities'

5. Details of focus groups/Focus Group results. Specification and results regarding focus groups.

'Focus Groups to take place for what facilities are missing / people would like to see in the new Leisure Centre – focus groups to include; pupils, parents, users of the leisure centre and non-users'

'Bring specification and results of the focus groups back to the Working Group to sign off final Leisure Centre Specification.'


6. Final Leisure Centre Specification


'Bring specification and results of the focus groups back to the Working Group to sign off final Leisure Centre Specification.'


7. As the Cabinet Committee were informed that 'fortnightly meetings have been held since then to progress the plans.'

- Please provide Agendas/minutes/notes/reports/documents/emails regarding these fortnightly meetings


'Report to Cabinet Meeting 10 September 2020 -
East Renfrewshire Culture & Leisure Limited
Balanced Scorecard For the quarter ended 31 March 2020

Eastwood Leisure Centre and Eastwood Park Masterplan Working Group
The first meeting of the Eastwood Leisure Centre and Eastwood Park Masterplan Working Group took place on March 12th.
Chaired by the Leader of the Council, it had with representation from the Trust in the form of independent and Council Trustees, and the Chief Executive.
The group instructed the design team to take forward the development of the brief with the Trust, and fortnightly meetings have been held since then to progress the plans.'


8. Emails to/ from Leisure Trust/Chief Executive


- Regarding meeting invitations


- Regarding responses


- Emails referring to/regarding all of the subjects(1 - 7) above.


9. I would also request that the rest of the information requested in my original FOI request is reviewed to see if it is held.


It is very difficult to believe that with a project of this size/complexity and cost, that there are only 2 emails of information held by East Renfrewshire Culture and Leisure Trust.


It is very difficult to believe that with a project of this size/complexity and cost, that this amount of complex information is only held in the memory of the Leisure Trust participants.

Electronic copies are acceptable.


Thanks

Re: Councillors and Eastwood Park Masterplan cross party member and officer working group 1 year, 3 months ago #36

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FOI Made On Line

22/10/2020

101002343989

East Renfrewshire Culture and Leisure Trust(ERCLT)

This Freedom of Information(FOI) request concerns a report/ERCLT report presented to East Renfrewshire Council Cabinet Committee on 10 September 2020 (Agenda Item 4).

‘PURPOSE OF REPORT

1. The purpose of this report is to inform the Cabinet of the end year performance of East Renfrewshire Culture and Leisure (ERCL) for 2019- 20. The report is based on performance indicators and activities in the Outcome Delivery Plan (ODP) and ERCL business plan.

2. Detailed performance results prepared by the Trust’s Chief Executive are attached in Appendix A .’


It specifically concerns the statement made in the report in the attached Appendix A on page 39 that

‘fortnightly meetings have been held since then to progress the plans’

and concerns these fortnightly meetings that we are told have been held.

‘Balanced Scorecard & Business Performance Overview For the year ended 31 March 2020 East Renfrewshire Culture & Leisure Board 23 June 2020
Prepared by: Karen Storie Reviewed by: Anthony McReavy Dated: 15 June 2020
East Renfrewshire Culture & Leisure Limited Page 2 of 13 Balanced Scorecard For the quarter ended 31 March 2020

Page 39

East Renfrewshire Culture & Leisure Limited Business Performance Summary

Eastwood Leisure Centre and Eastwood Park Masterplan Working Group The first meeting of the Eastwood Leisure Centre and Eastwood Park Masterplan Working Group took place on March 12th. Chaired by the Leader of the Council, it had with representation from the Trust in the form of independent and Council Trustees, and the Chief Executive. The group instructed the design team to take forward the development of the brief with the Trust, and fortnightly meetings have been held since then to progress the plans.’


As it is stated in the report presented to the Cabinet Committee(excerpt above) that these meetings have actually been held, please provide

- Dates when each of these fortnightly meetings were held.

- How/where each of these fortnightly meetings were held.

- Names of who attended each of these fortnightly meetings.

An electronic response is acceptable.

Thanks
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