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Cabinet Committee(Virtual) Meeting - Thursday 4 February 2021 at 10.00am - Another Overspend? and £80,000 - £180,000 for Consultants?
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TOPIC: Cabinet Committee(Virtual) Meeting - Thursday 4 February 2021 at 10.00am - Another Overspend? and £80,000 - £180,000 for Consultants?

Cabinet Committee(Virtual) Meeting - Thursday 4 February 2021 at 10.00am - Another Overspend? and £80,000 - £180,000 for Consultants? 3 years, 2 months ago #1

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Department of Corporate and Community Services
Deputy Chief Executive: Caroline Innes BSc (Hons)
Council Headquarters, Eastwood Park, Giffnock, East Renfrewshire, G46 6UG
Phone: 0141 577 3000 Fax: 0141 577 3834
website: www.eastrenfrewshire.gov.uk
Date:15 January 2021
When calling please ask for:
Eamonn Daly (Tel. No 07584 116619) e-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

TO: Councillors
T Buchanan (Chair); C Bamforth; D Devlin; A Lafferty; C Merrick; and P O’Kane.

CABINET
A meeting of the Cabinet will be held on Thursday 4 February 2021 at 10.00am.

The agenda of business is as shown below.

Please note this is a virtual meeting.

Caroline Innes
C INNES
DEPUTY CHIEF EXECUTIVE

AGENDA1.
Report apologies for absence.

2.Declarations of Interest.

3.Housing Services Annual Assurance Statement 2019/20 (Scottish Social Housing Charter) - Report by Director of Environment (copy attached, pages 3 - 20).

4.Better Points Initiative - Report by Director of Environment (copy attached,pages 21 - 58).

++ Another £80,000 plus given to Consultants? ++

5.City Deal: Balgraystone Road Project - Report by Director of Environment(copy attached, pages 59 - 62).

From the attached report - Another overspend? -

'15.For a number of reasons outlined below the contract cost increased from £1.769 million to £3.242 i.e. an increase of £1.473 million through betterment and added value and the application of compensation events. This compares with the existing capital provision referred to above of £2.21 million. (The revised contract cost therefore exceeds the existing estimated City Deal capital provision for Balgraystone road by £1.032 million).

21.In conclusion therefore the current funding position is as follows;
•Original contract price £1,769,000.
•Compensation events/changes £1,473,000
•Revised contract price £3,242,000.
•Funding contributions towards the project from existing capital programme resources and developer contributions £670,000.
•Remaining element to be funded £2,572,000 (£3,242,000 less £670,000)
•Existing provision within the approved capital programme £2,210,000.
•Shortfall of £362,000 (£2,572,000 less £2,210,000)'

You can read the full report here -

www.eastrenfrewshire.gov.uk/media/4552/C...m=637469301387730000

You can read all the meeting papers here -

www.eastrenfrewshire.gov.uk/media/4553/C...m=637469301391270000


You can read Cabinet Meeting details on the Council Website here -

www.eastrenfrewshire.gov.uk/cabinet-040221

Re: Cabinet Committee(Virtual) Meeting - Thursday 4 February 2021 at 10.00am - Another Overspend? and £80,000 - £180,000 for Consultants? 3 years, 2 months ago #2

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4.Better Points Initiative - Report by Director of Environment (copy attached,pages 21 - 58).

Angus Council would appear also to be involved with Ansons Consulting -

www.angus.gov.uk/news/get_active_arbroath

- At what cost?

- Only for 6 weeks?

Re: Cabinet Committee(Virtual) Meeting - Thursday 4 February 2021 at 10.00am - Another Overspend? and £80,000 - £180,000 for Consultants? 3 years, 2 months ago #3

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Sent: 24 January 2021 10:19
To: Daly, Eamonn < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Subject: Cabinet meeting to be held 4 February 2021 - Agenda Item 4 - 4.Better Points Initiative - Report

Hi Eamonn

I refer to the Cabinet meeting to be held 4 February 2021.

Concerning Agenda Item 4 - 4.Better Points Initiative - Report by Director of Environment (copy attached,pages 21 - 58).

Would appreciate if you can supply the missing information from this sentence - carried out by who? Where? When?

'CONSULTATION

17.Stakeholder interviews were carried out by to help inform the proposal.'

Thanks

From: "Daly, Eamonn" < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Sent: Monday, 25 Jan, 2021 At 09:03
Subject: RE: Cabinet meeting to be held 4 February 2021 - Agenda Item 4 - 4.Better Points Initiative - Report

As per the report further information can be obtained from John Marley.

Yours faithfully
Eamonn Daly
Democratic Services Manager
Department of Corporate and Community Services


Sent: 25 January 2021 12:04
To: Marley, John < This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Subject: Fwd: RE: Cabinet meeting to be held 4 February 2021 - Agenda Item 4 - 4.Better Points Initiative - Report

Hi

As per Mr Daly's instruction would appreciate if you will give the requested information -

I refer to the Cabinet meeting to be held 4 February 2021.

Concerning Agenda Item 4 - 4.Better Points Initiative - Report by Director of Environment (copy attached,pages 21 - 58).

Would appreciate if you can supply the missing information from this sentence - carried out by who? Where? When?

'CONSULTATION

17.Stakeholder interviews were carried out by to help inform the proposal.'

Thanks


From: "*Roads" <* This e-mail address is being protected from spambots. You need JavaScript enabled to view it >
Sent: Wednesday, 27 Jan, 2021 At 10:15
Subject: RE: Cabinet meeting to be held 4 February 2021 - Agenda Item 4 - 4.Better Points Initiative - Report


Aware that you have a query regarding the Cabinet Report for the Cabinet Meeting to be help on Thursday 4th February – agenda item 4.4 – paragraph 17.

This should read, ‘Stakeholder interviews were carried out by Ansons to help inform the proposal’.

To answer your other questions this was all carried out around the middle of last year and was ‘virtual’ due to the one of the Covid-19 associated lockdowns.


Kind regards,
John

Re: Cabinet Committee(Virtual) Meeting - Thursday 4 February 2021 at 10.00am - Another Overspend? and £80,000 - £180,000 for Consultants? 3 years, 2 months ago #4

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4.Better Points Initiative - Report by Director of Environment (copy attached,pages 21 - 58).


From Appendix A

COSTS

4. PRICING
The programme price includes a technology license for the use of the platform and app, hosting, maintenance, back-ups and user support.

Behaviour change programme design, set up and data capture, in line with pre agreed KPI’s is a set, up-front cost.

Management, implementation and engagement fees cover account management, ongoing monitoring of reach and engagement, as well as content creation for in app stories and messaging.

In-app content and offers will be designed in liaison with ERC’s Transport and Economic Development teams and will mirror and add to existing and planned communications, events and promotions, with a set number of “BetterPoints boosted” events throughout the programme

-for example, double points for cycling into town during a promotional event day.

All prices below exclude VAT.

4.1.1 BetterPoints Platform

– 7 Month Programme £23,950

Technology license: 7-month including hosting and customer support - £7,000 (this includes a license for September when we would be setting up, customising and doing internal testing. Ready for October 1st launch.

Umbrella programme design and set up of portal and programme in app -£3,000

this will include a themed gamification campaign.

Programme Management - £3,850 to include:

o Message creationoLocal trader onboarding

o Up to 8 “BetterPoints boosted” events based bonus or short term reward offers set up

o Points monitoring

o Account management

o Dashboard interpretation and assistance.

Treasure hunt – £4,500 (per hunt) this is for campaigncreation, treasure design/animated digital character creation, collateral development, liaison on placing of treasure/local clues and set up in system.

Workplace challenge module: £3,100

this includes challenge and leaderboard set up, content and prize administration.

Reporting/Evaluation:

access to the BetterPoints dashboard for live data.

Standard level evaluation reporting - £2,500.

4.1.2 Marketing and Promotion £3,45

0 Traders guide design and copy writing £250.

Poster, flyer and vinyl banner design £1,200.

Print £2,000.

4.1.3 Rewards £7,875

Umbrella programme rewards £5,375.

A recommended rewards budget of £5,000 is proposed.

This would include a rewards package of 5million points (worth £5,000 plus £375 or 7.5% admin fee).

Additional rewards budgets would be required of £1000 and £1500 for the treasure hunt and workplace challenge respectively.

Administration of these rewards are included in the overall module cost.

The elicitation of rewards can be supported by Ansons Consulting as part of the trader engagement provision.

Rewards budgets are estimated and can be augmented by sponsored prizes where available.

Marketing and promotions includes BetterPoints standard digital pack of A5, A4 flyers and banner designs as well as standard print.

Additional may be required and will be specified and priced separately, as agreed at the time.

4.1.4 Local Support & Engagement – 7 Month Programme £42,700

Ansons’ total lump sum fee to complete the local engagement work as described in this proposal is £40,037(excluding VAT) plus £2,665of expenses.

This fee includes c.92days of consultancy time, a substantial majority of which will focus directly on engaging with traders, workplaces and engaging with the wider target audience for the BetterPoints programme.

4.1.5 Additional Options

Community campaign –route specific £2,550 (additional rewards budget required to be determined depending upon scope).

BetterInsight data visualization - £500 per month includes access to reporting dashboard.

Marketing/engagement:

Focused high-profile print/billboard campaign £10,000-12,000.

Bespoke reporting and additional analysis is available as required and will be priced based on the number of days needed.

This may include but is not limited to the breakdown of activity by area, user types, sponsored rewards click through rates and/or other business specific metrics required.


++++++++++++++++++++++++++++++++++

Total Price £77,975.00 (exc. VAT)

++++++++++++++++++++++++++++++++++

Re: Cabinet Committee(Virtual) Meeting - Thursday 4 February 2021 at 10.00am - Another Overspend? and £80,000 - £180,000 for Consultants? 3 years, 1 month ago #5

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CABINET
A meeting of the Cabinet held on Thursday 4 February 2021 at 10.00am.

You can view a recording of meeting from Council Website here -

www.eastrenfrewshire.gov.uk/cabinet-040221

Meeting Recording

The recording of this meeting can be viewed on the Council's YouTube channel

Re: Cabinet Committee(Virtual) Meeting - Thursday 4 February 2021 at 10.00am - Another Overspend? and £80,000 - £180,000 for Consultants? 3 years, 1 month ago #6

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Unbelievable they have done it again.

Millions of pounds spent on extras on two projects.

Cathill the director says it is ok as the cabinet and council would have approved it if they had been asked.

He has NOW arranged training for his staff on how to comply with operational orders and only spend cash when approved, and ask first.

Cash spend is a Cllrs decision, not staff.

Third time this has happened. :
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